What are the responsibilities and job description for the Litigation Legal Assistant position at D3 Search?
D3 Search is actively recruiting a mid-senior level Litigation Legal Assistant for a highly respected international Labor & Employment law practice situated in Woodland Hills, CA (91367).
Position Title:
Litigation Legal Assistant
- Note: 4 years litigation secretarial/assistant experience is REQUIRED.
Location/Map:
Woodland Hills, CA (91367)
Employment Status:
Full-time/direct hire employment opportunity. Non-exempt role (OT in accordance w/ CA laws).
Employer Work Model:
Flex hybrid work model (3 onsite/2 remote).
Summary:
A highly respected international Labor & Employment law practice is seeking an experienced Litigation Legal Assistant to support the firm's growing office situated in Woodland Hills, CA.
Position Duties & Responsibilities:
- Drafts and formats correspondence, briefs and other legal documents.
- Prepare and process engagement letters, new client/matter requests.
- Files court documents accurately and timely, following federal, state and judge-specific requirements.
- Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
- Maintains updated client files, including paper-based and electronic files; complies with office policies regarding file management and recordkeeping.
- Maintains and follows up on attorney client deadlines and calendars appointments through the electronic calendaring and docketing systems.
- Arrange meetings and conference calls; may order meals, refreshments, and equipment, as requested.
- Coordinate travel arrangements for assigned attorneys, when requested.
- Accurately enter, review and revise timekeeper time entries including consistent identification of litigation codes, when applicable.
- Organizes travel for assigned attorneys and completes expense reimbursements in a timely manner.
- Reviews and ensures accuracy of vendor invoices; timely submittal of invoices and check requests.
- Participates in the timely review and submission of pre-bills and/or client bills.
- Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed.
- Provide assistance to visitors, paralegals and attorneys whose secretaries are absent, and accept overflow work from other secretaries.
General Requirements:
- High school diploma or GED required (college degree is preferred, but not required).
- Five years of experience as a litigation legal secretary required; labor and employment experience is preferred, but not required.
- Ability to accurately format documents in accordance with firm standards for format, style and quality, including table of contents and table of authorities.
- State and federal court filing experience (manual and electronic).
- Demonstrated knowledge of State and Federal filing procedures (e.g., Pacer, ECF).
- Demonstrates strategic thinking, problem solving and decision-making skills.
- Technical Skills: Strong skills in MS Outlook, Word, Excel and PowerPoint; ability to use phone system, copier, scanner, fax, and printer. iManage (or other comparable document management system), CompuLaw (Aderant knowledge is a plus).
Annual Salary/Compensation:
Salary is up to 105K (DOE/DOQ).
Health Benefits Snapshot:
Comprehensive & robust health benefits package, generous PTO, 401K, paid parking onsite, continuing education contributions and many other employee-centered perks, etc. Highly collaborative, collegial and supportive work environment.
If interested in this full-time/direct hire Litigation Legal Assistant role with this highly respected international Labor & Employment law practice situated in Woodland Hills, CA (91367), and you meet the above qualifications/requirements, please contact the following D3 rep.:
Don Moser | D3 Search
📬don@d3search.com | ☎️ 213-785-2485
📌 www.d3search.com
D3 Legal Search, LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.
