Real Estate Document Technician

General Description

POSTING TYPE: Open Competitive
DEPARTMENT: Real Estate Office
HOURS: Full-time
PREFERRED HIRING RANGE: $62,963 - $78,704/year
FULL SALARY RANGE: $62,963 - $98,380/year (107 grade)
LOCATION: Western Service Center, Apple Valley
UNION: None
CLOSE DATE: 4:30 pm on Friday, January 3, 2025

What You'll Do
The Real Estate Document Technician supports the County Real Estate Office responsible for acquiring real estate interests for conservation, facilities, greenways, parks, and transportation. The Technician prepares and coordinates the completion of a variety of real estate-related documents, which includes recording, assisting with file and data management, prepares and distributes requests for proposals, and facilitates contracts.

Who We Are
Dakota County is Minnesota’s third largest county and home to more than 400,000 residents. Our motto is “Be More” and we strive every day to achieve excellence in public service, with a focus on four values: Service, Integrity, People, and Innovation.

Dakota County aims to create an environment that is welcoming and inclusive of diverse people, backgrounds, and experiences. Our goal is to have a workforce that is reflective of the communities and individuals we serve. We promote an equitable and culturally aware work environment where everyone can be their authentic selves.

Minimum Qualifications

• Associate's Degree AND one (1) year of experience preparing and/or processing real estate or legal documents.

• A combination of education and experience to equal or exceed three (3) years directly related to preparing and/or processing real estate or legal documents.

• Valid driver's license

Duties & Responsibilities

The following examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification:

1. Prepares/drafts and coordinates the execution of forms, agreements, and other required real estate acquisition documents, including purchase agreement, settlement agreement, right of entry, and joint powers agreements; mortgage consents; right of way management summaries; offer packets; easements; deeds; leases; tenant waivers; closings; and funding restrictions with direction from the Real Estate Manager, Lead Real Estate Specialist, and Assistant County Attorneys.
2. Provides information and assists in maintaining/updating the County’s Real Estate Office files and databases, including conversion of decentralized paper documents to a centralized electronic system accessible to other County departments. Data entry and data management within the CityVerse database for all projects.
3. Develops and distributes Requests for Proposal for appraisals and appraisal reviews, environmental assessments, and relocation; and works with County staff to finalize contracts.
4. Performs necessary administrative tasks, including but not limited to meeting regularly with Real Estate Specialists, Lead Real Estate Specialist, and Real Estate Manager; developing and implementing annual Individual work and development plans; completing required training; and completing timesheets, expense reports, performance reviews, etc. by required dates and times.
5. Performs other acquisition and program-related activities in consultation with or as assigned by the Real Estate Manager, Lead Real Estate Specialist or Assistant County Attorney. These would include traveling in the field to document and obtain relevant information needed by the Real Estate Office or its partners.

ESSENTIAL FUNCTIONS: Items 1-3 listed above are essential functions of this position.

Knowledge, Skills & Abilities and Work Environment

• Working knowledge of real estate-related documents
• Working knowledge of general contract processes.
• Working knowledge of real estate closing processes and document recording.
• Effective verbal and written communication skills.
• Skills in efficiently organizing time to complete assigned responsibilities.
• Skills in utilizing and applying technology for increased efficiency, including use of Microsoft Office and Excel.
• Skills in accurately completing detailed documents.
• Skills in proofreading and redlining documents.
• Ability to adapt and be flexible to meet deadlines.
• Ability to establish and maintain effective working relationships.
• Ability to abide by federal, state and county confidentiality requirements.
• Ability to maintain complex records and prepare detailed documents and reports.
• Ability to employ sound judgment in exercising discretion, including determination at the appropriate points in which to involve management staff in decision-making.

Benefits

• Comprehensive and affordable medical, dental, vision, and other benefits
• Excellent work-life balance
• Generous paid time off (accrual rate starts at four weeks per year)
• Eleven paid holidays and one floating holiday each year
• Pension with a generous employer contribution
• Ability to work from home some of the time

Selection Process

• You submit an online application that includes supplemental questions
• We assign you a score based on your qualifications
• Top scoring candidates are referred to the hiring manager for interview consideration
• We conduct interviews and reference checks before extending an offer
• We extend an offer and conduct background checks