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Executive Assistant
Dole Packaged Foods Westlake Village, CA
Full Time 5 Months Ago
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Dole Packaged Foods is Hiring an Executive Assistant Near Westlake Village, CA

Overview

Dole Packaged Foods is a purpose led health and wellness organization that “champions a more equitable world.” A world where everyone has the right to nutrition from the goodness of the earth and we reduce these gaps, one action at a time.

The Executive Assistant is responsible for providing senior level administrative support and partnership to the SVP & Managing Director and Vice President of Human Resources and the Executive Leadership Team. This role also coordinates administrative support for the leadership team including travel and expense management. Additionally, the role will provide event and meeting coordination for local and visiting executives to drive a collaborative teamwork environment.

Due to the nature of this role, it is primarily on site, although some remote work may be scheduled based on the SVP & Managing Director and the VP, Human Resources schedules, as well as your own work deliverables. 

Responsibilities

  • Coordinates Managing Director’s calendar with a focus on efficient time utilization and time conflict management and keeps Managing Director apprised of changes
  • Handles business travel arrangements and expense reimbursement for leadership team and other assigned local executives
  • Takes notes at leadership team meetings and distributes minutes and arranges appropriate follow up action(s) post-meeting
  • Coordinates meetings for Managing Director and local/visiting executives, including meeting room set-up, catering, and travel/lodging needs (itineraries) for visiting executives
  • Administration of department purchase orders
  • Maintains a high degree of discretion and confidentiality
  • Other duties as assigned

Qualifications

Experience, Knowledge, & Skills You Bring:

  • 7 years of executive administration experience, preferably in a global company
  • Intermediate to advanced computer skills (MS Office, SAP/Concur preferred)
  • Proven ability to put together presentations using a variety of applications
  • Proven ability to work in a fast-paced environment
  • Strong event planning and coordination skills and experience

What You’ll Need to Succeed:

  • Passionate about a purpose driven career
  • Excellent written and verbal communication skills, professional demeanor
  • High degree of adaptability and foresight
  • Demonstrated excellent organization and planning skills
  • Ability to prioritize and work independently
  • High degree of flexibility as priorities change
  • Proactive thinking and anticipation of business needs and requirements

Education & Certification:

  • High School degree required; Bachelor’s degree preferred

Physical Requirements:

  • Ability to sit and use the computer for extended periods of time; ability to answer phones and use a variety of office equipment; ability to lift 15 pounds and reach overhead.

Travel Requirements:

  • Minimal travel expected

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.

Job Summary

JOB TYPE

Full Time

POST DATE

10/26/2022

EXPIRATION DATE

12/12/2022

WEBSITE

dolesunshine.com

HEADQUARTERS

Westlake Village, CA

SIZE

200 - 500

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