Administrative Supervisor

Description

The Dougherty County Probate Court is hiring for an Administrative Supervisor. The purpose of this position is to supervise the daily administrative operations of the assigned department.

This class works independently, under limited supervision, reporting major activities through periodic meetings.

Essential Tasks

• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
• Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.
• Plans, organizes, and implements programs within major organizational policies; reports progress of major activities to executive level administrators through reports and conferences.
• Assists with all correspondences to include preparing reports, memos, letters, and outgoing documents.
• Maintains employee leave records and prepare departmental payroll.
• Process accounts payable prepares monthly, quarterly and annual reports as requested.
• Assists in preparing department’s annual budget, monitors budget expenditures and processes accounts payable; maintains petty cash fund; prepares related reports.
• Coordinate the selection, orientation and evaluation of assigned personnel.
• Performs routine to complex administrative support work, which may include scheduling meetings and appointments and maintaining calendars, making travel arrangements, establishing and maintaining confidential and miscellaneous files.
• Maintains departmental office supply budget; prepares, reviews, and processes purchasing documents; prepares purchase orders, as necessary, for needed supplies and equipment; reviews invoices for accuracy and forwards for payment.
• Assists with implementation of office policies and procedures according to County guidelines.
• Prepares varied and complex departmental documents, records, reports, and forms.
• Gathers, handles, and preserves all evidence in caseloads and maintain an intact chain of custody for the evidence including collecting, preserving, retrieving, transporting, and disposal of evidence.
• Assists in recruiting and hiring for the agency, to include coordinating/conducting career fairs and interviews.
• Performs related work as assigned.

Minimum Qualification

• High School Diploma of GED equivalent.
• Six (6) years of administrative support experience or an equivalent combination of education, training and experience.

Supplemental Information

Physical Demands: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment): Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None

Special Certifications And Licenses:

• May require CJIS, NCIC/GCIC network operator certificate.
• May require CJIS, NCIC/GCIC terminal agency coordinator certificate.
• May require sworn police officer certification.

PLEASE PROVIDE COPIES OF REQUIRED DOCUMENTS: HIGH SCHOOL DIPLOMA OR EQUIVALENT, DRIVER’S LICENSE, DEGREE(S) AND/OR CERTIFICATE(S). RESUMES ARE RECOMMENDED AS PART OF YOUR APPLICATION BUT WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

Americans With Disabilities Act Compliance: Dougherty County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Standard Clauses: May be required to work nights, weekends and holidays to meet the business needs of the County. This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Essential Safety Functions: It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.

Supplemental Information:

Application Deadline: Beginning Friday, January 3, 2025 through Friday, January 17, 2025.

For full summary objectives and essential duties, please visit the website listed below.

SUCCESSFUL APPLICANTS FOR EMPLOYMENT MUST PASS A DRUG AND/OR ALCOHOL SCREENING AND PASS BACKGROUND INVESTIGATION.

DOUGHERTY COUNTY HAS A NO SMOKING IN THE WORKPLACE POLICY IN COMPLIANCE WITH THE GEORGIA SMOKE FREE AIR ACT OF 2005.

DOUGHERTY COUNTY PROVIDES REASONABLE ACCOMMODATIONS IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT.

E Q U A L O P P O R T U N I T Y E M P L O Y E R