What are the responsibilities and job description for the Office Manager position at Enviva?
The Enviva team is driven by our shared vision for a renewable energy future. We are a fast-growing, purpose-driven, global energy company specializing in delivering sustainable wood bioenergy solutions. We are the world's largest producer of sustainable wood pellets, which provide a low-carbon alternative to fossil fuels.
The Enviva team is driven by our shared vision for a renewable energy future. We are a fast-growing, purpose-driven, global energy company specializing in delivering sustainable wood bioenergy solutions. We are the world's largest producer of sustainable wood pellets, which provide a low-carbon alternative to fossil fuels.
Enviva is seeking an Office Coordinator for the Raleigh office. This position will support the Raleigh office associates and will report to the Corporate Facilities Manager.
Responsibilities
- Be hospitable and customer service oriented with both associates and external visitors.
- Answer phone calls and take messages, forwarding as appropriate.
- Respond to shared inbox email requests and inquiries in a timely manner.
- Maintain inventory of office and kitchen supplies, reordering / restocking as appropriate.
- Tidy and reset the general office area, kitchen, and conference rooms daily.
- Liaise with building management and external vendors for office repairs, cleaning services, tenant emergency notifications, etc.
- Manage and issue access cards.
- Complete business card requests.
- Retrieve mail, FedEx, and UPS packages and distribute to staff.
- Create FedEx labels for associates and assist with shipping out packages as needed.
- Assist with internal / external meeting preparations including booking conference rooms, setting up audio-visual, and ordering catering.
- Manage relationships with vendors, service providers, and landlord, ensuring all invoices are received, reviewed, and processed in a timely manner.
- Maintain historical reference for the office by updating facilities manual with pertinent information.
- Oversee the fire and safety program.
- Other duties as assigned.
Qualifications
Working Conditions
Physical Requirements
EEO Statement
Enviva is dedicated to the principles of equal employment opportunity (EEO) in any term, condition or privilege of employment. Enviva does not discriminate against applicants or employees on the basis of race, color, creed, religion, sex, national origin, age, physical or mental disability, ancestry, marital status, sexual orientation, gender identity or expression, veteran status, uniform service member, genetic information or any other status protected by law. Enviva complies with applicable state and local laws governing nondiscrimination in employment in every location in which we operate.
