Executive Coordinator

Job Title: Executive Coordinator

Location: St. Louis

Job Type: Full-Time, On-site,

We seek a highly organized and proactive Executive Coordinator to support three of our Chief Executive Officers.

Job Summary: The Executive Coordinator will provide high-level administrative support to the CEO, COO, and COA, enhancing efficient operations in a fast-paced and inclusive environment. This role requires exceptional organizational skills, attention to detail, professionalism, and the ability to handle sensitive information with discretion.

For this role, we are seeking a highly motivated individual who can complete quality work, apply feedback to improve performance, anticipate problems and solutions, have strong communication skills, both verbal and written, exhibit good listening skills and a positive outlook, take initiative, collaborate well with various people, and be dependable and trustworthy. Demeanor and actions should align with our core values:

Integrity. Compassion. Collaboration. Optimism. Respect. Inclusion & Diversity. Continuous Learning

Key Responsibilities:

· Manage and maintain executives’ schedules, including appointments, meetings, board minutes, invites, and travel arrangements.

· Prepare and edit correspondence, reports, presentations, and other documents.

· Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.

· Handle confidential information with integrity and discretion.

· Act as a liaison between executives and internal/external stakeholders.

· Assist with special projects and initiatives as needed.

· Perform general office duties, such as ordering supplies and managing office operations.

· Make travel arrangements.

· Manage large meal orders for meetings and coordination with various participants.

Qualifications:

· Proven experience as an Executive Administrative Assistant or in a similar role.

· Excellent organizational and time-management skills.

· Strong written and verbal communication skills.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Ability to multitask and prioritize tasks effectively.

· High level of discretion and confidentiality.

· A bachelor’s degree in business administration or a related field is preferred.

· Must have a valid driver’s license & a reliable vehicle.

· Committed to our mission with a sensitivity to those we serve, providing exceptional customer service internally and externally.

You must complete Trauma Informed Education/Training to become aware and sensitive and respond to youth, families, and colleagues with a trauma-informed approach.