Manager, Materials Management

Summary:

Under the supervision of the Chief Executive Officer, the Manager, Materials Management coordinates the procurement of all goods and services for the organization consistent with quality, service, availability and favorable pricing. Conducts purchasing needs analysis with the hospital team, develops purchasing arrangements, which are communicated to departments. Initiates and maintains outside vendor contracts to evaluate pricing terms, arrange quantity discounts, negotiate contracts, solicit bids and maintain adherence to product quality standards. Makes formal recommendations on capital expenditures. Responsible for all facets of inventory control including taking periodic inventory as directed and maintaining stock records. Receives, stores and issues materials, supplies and equipment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

May include, but is not limited to the following:

Job Specific:

• Directs and develops policies, procedures and standards for procurement.
• Monitors performance of the materials management systems by reviewing reports of purchasing, warehousing and inventory activity.
• Directs the preparation of the supplies budget for all service units in the medical center and analyzes expenditure patterns and usage trends.
• Directs and evaluates performance of staff responsible for the preparation of vendor agreements.
• Makes hiring and termination decisions of supervised staff.
• Establishes and implements controls to ensure appropriate submission, billing and payment cycles.
• Ensures accurate and timely billing occurs in accordance with established procedure and third-party requirements.
• Establishes and implements controls to ensure appropriate submission, billing and payment cycles.
• Ensures that materials management employees receive training and education necessary to perform their job responsibilities.
• Demonstrates knowledge of the principles of growth and development over the life span and the skills necessary to provide age appropriate care to the patient population served.

Job Function:

• Monitors performance of the materials management systems by reviewing reports of purchasing, warehousing and inventory activity.
• Directs the preparation of the supplies budget for all service units in the medical center and analyzes expenditure patterns and usage trends.
• Directs and evaluates performance of staff responsible for the preparation of vendor agreements.
• Ensures accurate and timely billing occurs in accordance with established procedure and third-party requirements.

Education

Associates degree or equivalent experience.

License/Certification

Current Basic Life Support (BLS) CPR certification through the American Heart Association.Must maintain certification throughout employment.

Experience

Minimum 1 yr. experience

OTHER REQUIREMENTS:

Participates in or conducts company-wide sponsored training to safeguard against improper use and disclosure of patients protected health information.Monitors and ensures compliance with company policies, procedures, state and federal regulations and Accreditation Standards.

Company Specific

• Adheres to dress code, appearance is neat and clean and wears appropriate identification while on duty.
• Adheres to all smoking or tobacco regulations established by corporate building owners, state, or federal laws.
• Completes annual health, safety, and education requirements.Maintains professional growth and development.
• Maintains confidentiality of all patient and/or employee information to assure patient and/or employee rights are protected.
• Demonstrates knowledge of the principles of growth and development and the skills necessary to provide age appropriate care to the patient population served.
• Reports to work on time as scheduled; adheres to policies regarding notification of absence.
• Attends all mandatory in-services and staff meetings.
• Represents the organization in a positive and professional manner.
• Complies with all organizational policies regarding ethical business practices.
• Communicates the mission, ethics, and goals of the hospital, as well as the focus statement of the department.
• Maintains current licensure/certification for position, if applicable.
• Consistently demonstrates superior customer service skills to patients, physicians, visitors, employees, and any other individuals with whom they may come in contact.
• Consistently follows departmental and hospital Health, Safety, Security, Hazardous Materials policies and procedures.
• HIPAA: Conduct job responsibilities in accordance with HIPAA privacy laws, follow hospital policy in provision of patient confidentiality. Able to identify patient confidentiality issues and reports to proper hospital personnel immediately.
• Compliance: Conducts job responsibilities in accordance with standards set forth in Code of Conduct, policy and procedures, applicable federal and state laws, and applicable standards.

Core Values:
Professionalism To always maintain the highest standard and regard for others.Keep skills, competencies and required licensures/certifications current; displays mastery over attitude and behavior and pride in appearance. Consistently performs duties to the best of abilities.

Exceptional CareGo above and beyond expectations by providing exceptional care to WOW our customerspatients, family, physicians, and each other.

Respect Treating others as they would like to be treated; valuing others. Acknowledges the worth of others through professional greetings, proper telephone etiquette, patience, and common courtesy.

Fun - Having fun and celebrating small successes in our journey to achieve big. Always demonstrates a positive attitude toward work and devotion to our passion and task at hand.

Teamwork To function as a unit, with common goals, recognizing we can achieve far more as a team than as individuals.Cooperates with co-workers while performing duties leading to everyone being able to achieve success and giving recognition where it is due.

Integrity To always be honest and trustworthy in all our relationships.Demonstrates adherence to a strict moral or ethical code in performance of duties by always seeking to do the right thing.

Accountability -Responsibility of our actions that influence the lives of our customers and fellow workers.Takes ownership of all aspects of duties shown through reliable, timely performance and responsibility.

Responsibility Maintains accountability by doing what is expected or beyond; assuring the appropriate tasks and project items are completed. Takes ownership of all aspects of duties shown through reliable, timely performance and accountability.

Knowledge/Skills/Abilities:

• Ability to function independently in all aspects, including project identification, evaluation, contract negotiations, and coordination with management and internal departments.
• Ability to represent the company in a confident, persuasive and positive manner.
• Good interpersonal, verbal and written communication skills.
• Ability to work under stress and respond quickly in emergency situations.
• Proven track record in project identification, contract negotiations a healthcare environment.
• Ability to work effectivelywithin a complex matrix organization.