What are the responsibilities and job description for the Office Manager position at Fire Systems, Inc.?
Job Description
We are seeking an experienced and detail-oriented Office Manager to join our team. This position plays a critical role in ensuring the smooth operation of our office by managing the accounting staff, performing a variety of accounting and administrative duties, and assisting our Controller with financial, human resources, and payroll tasks. The ideal candidate will have a strong background in office management, AR/AP, accounting, HR, and administrative support, along with excellent organizational and communication skills.
Key Responsibilities:
Fire Systems, Inc. is a family-owned fire protection company established in 1986, committed to providing top-tier fire protection services - fire alarms, sprinkler systems, and special hazard fire suppression systems. We protect some of Georgia's most important buildings. With a strong reputation and a high tenure of management staff, we pride ourselves on creating a stable and supportive company culture.
Fire Systems, Inc. is a family-owned fire protection company established in 1986, committed to providing top-tier fire protection services - fire alarms, sprinkler systems, and special hazard fire suppression systems. We protect some of Georgia's most important buildings. With a strong reputation and a high tenure of management staff, we pride ourselves on creating a stable and supportive company culture.
We are seeking an experienced and detail-oriented Office Manager to join our team. This position plays a critical role in ensuring the smooth operation of our office by managing the accounting staff, performing a variety of accounting and administrative duties, and assisting our Controller with financial, human resources, and payroll tasks. The ideal candidate will have a strong background in office management, AR/AP, accounting, HR, and administrative support, along with excellent organizational and communication skills.
Key Responsibilities:
- Manage Accounting Staff:
- Supervise and provide guidance to the accounting team.
- Ensure timely and accurate completion of accounting tasks.
- Conduct performance reviews and support staff development.
- Accounting Duties:
- Assist the Controller with financial reporting, budgeting, and auditing processes.
- Perform accounts payable and receivable functions.
- Reconcile bank statements and maintain accurate financial records.
- Prepare financial reports and summaries as required.
- Allocate costs based on divisions.
- Handle payroll processing and related tasks.
- Review and prepare month-end financials.
- Close out GL accounting periods.
- Administrative Duties:
- Oversee daily office operations, ensuring a well-organized and efficient work environment.
- Manage office supplies, vendor relationships, and maintenance requests.
- Coordinate meetings, appointments, and company events.
- Maintain and organize company files and records.
- Monitor travel and expenses
- Assist Controller:
- Perform HR and payroll tasks
- Support the Controller with various accounting functions and special projects.
- Assist in the preparation of financial statements and reports.
- Provide administrative support as needed.
- Bachelor’s degree in Accounting, Business Administration, or a related field preferred.
- Minimum of 5 years of experience in office management, with a strong emphasis on accounting.
- Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite.
- Excellent organizational, time-management, and communication skills.
- Ability to manage multiple tasks and prioritize effectively.
- Strong attention to detail and problem-solving abilities.
- Experience in the fire protection or related service industries is a plus.
- Stable Employment: As a family-owned company with a long history, we offer a stable and supportive work environment.
- Collaborative Family Culture: Join a team with a high tenure of management staff who are dedicated to working together to achieve success. Almost every member of our management team has been with Fire Systems over 20 years. We are a family.
- Comprehensive Benefits: We offer competitive compensation and a benefits package including:
- 100% Paid Medical, Vision and Dental Insurance for employee 25% paid for spouse/family
- HSA or FSA
- Paid Short Term, Long Term Disability Life Insurance
- 401k Matching Discretionary Contributions
- PTO - Paid Vacation and Sick Days
- Training Certification (All Expenses Paid)
- Laid Back, Family Atmosphere
- Performance Bonuses
- Weekly Paychecks
- iPhone
Fire Systems, Inc. is a family-owned fire protection company established in 1986, committed to providing top-tier fire protection services - fire alarms, sprinkler systems, and special hazard fire suppression systems. We protect some of Georgia's most important buildings. With a strong reputation and a high tenure of management staff, we pride ourselves on creating a stable and supportive company culture.
Fire Systems, Inc. is a family-owned fire protection company established in 1986, committed to providing top-tier fire protection services - fire alarms, sprinkler systems, and special hazard fire suppression systems. We protect some of Georgia's most important buildings. With a strong reputation and a high tenure of management staff, we pride ourselves on creating a stable and supportive company culture.
