Executive Assistant Office Manager

Job Description

Flagship Car Wash is hiring Great People! We currently operate 41 sites in the D.C., Maryland, Virginia area and have plans for continuous expansion. Flagship a Spotless Brands Company, is one of the fastest growing and largest car wash platforms in the United States.

Position Overview

Reporting to the VP of Operations for Flagship Carwash, Ultimate Shine Car Wash, and Okie Express Auto Wash, the Office Manager oversees the daily operation of the office, ensuring efficiency and organization. This role involves managing administrative functions, maintaining office supplies, supporting staff, and acting as a point of contact for external vendors and service providers. The Office Manager ensures the office runs smoothly, creating a productive work environment for employees.

The Office Manager serves as the primary point of contact for internal and external constituencies on all matters pertaining to Flagship Carwash, Ultimate Shine Car Wash, and Okie Express Auto Wash brands. The Office Manager also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Office Manager will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the Operations team.

Essential Functions (Other Duties As Assigned)

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendar(s)
• Assist department heads with conference room set up and catering for training sessions and corporate meetings – onsite and offsite
• Make travel and accommodation arrangements
• Track expenses and prepare weekly, monthly or quarterly reports
• Act as an office manager by keeping up with office supply inventory
• Assist Format information for internal and external communication – memos, emails, presentations, reports
• Assist in onboarding new corporate staff – Coordinate the issuing of key cards, office set up, etc.
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Supervise Admin Staff
  
  

Education And Experience

Required:

• Associate’s Degree in related field or comparable work experience
• Minimum two years’ experience in a comprehensive support role, private equity-backed company experience is preferred.
• Demonstrated experience in supporting multiple functional areas of a high growth organization.
  
  

Preferred:

• Bachelor’s Degree in related field
  
  

Knowledge, Skills, And Abilities

• Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint.
• Smartsheet subject matter expert (SME), capable of designing and building dashboards for internal and external use, in support of multiple functional areas.
• Excellent analytical and critical thinking skills.
• Outstanding communication and presentation skills.
• Able to manage multiple tasks and priorities in a fast moving environment.
• Knowledge in project management support.
• Familiarity and success in a matrix organizational design.
• Strong interpersonal skills, able to effectively relate and communicate with team members at all levels.
• Demonstrated business acumen, confidence, and professionalism with keen sense of urgency for achieving results.
  
  

Physical Requirements

Must be able to work onsite 5 days per week

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 25 pounds
  
  

Spotless Brands and its affiliate brands comply with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the company Human Resources department.

Spotless Brands and its affiliate brands are an Equal Employment Opportunity (EEO) employer. It is the policy of the company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran, or disabled status.

Education

Associates Preferred

Company Description

Since 1986 Flagship Car Wash has become the industry leader in a clean shiny car in the Maryland, Washington DC, and Northern Virgina markets. We have grown to over 41 Express and Full-Service locations and are continuing to expand our footprint.

Since 1986 Flagship Car Wash has become the industry leader in a clean shiny car in the Maryland, Washington DC, and Northern Virgina markets. We have grown to over 41 Express and Full-Service locations and are continuing to expand our footprint.