Office Manager/Administrative Assistant

What We Do:

Florence Healthcare, Inc. (florencehc.com) software reduces the time it takes to deliver medical cures to those who need them. Our industry-leading software is used to streamline clinical trials at over 10,000 research sites, sponsors, and CROs across 45 countries. By the end of the decade, we'll double the pace at which new medicines get to market by doubling the output of trial site teams.

At Florence, we are committed to make the world a better place by accelerating research while providing an environment for our employees where they can be happy in their lives, enjoy their jobs, and grow.

We are happy to share that we have recently earned spots on the following lists:

• Built In Atlanta Best Midsize Remote Companies to Work For 2023
• Atlanta Journal Constitution - 8th Best Small Workplace in Atlanta in 2022 and received the "New Ideas Award"
• Inc Best Places to Work 2022
• Best & Brightest 2022 Atlanta
• Best & Brightest 2022 USA
  
  

What You'll Bring to The Team:

Reporting to the Director, People Operations & Experience, the Workplace Experience Specialist will be a key member of the People Experience team and point person for the Atlanta Headquarters, supporting projects to nurture workplace inclusiveness and provide administrative support to the leadership team to help increase efficiency across the organization. This critical role requires exemplary organizational, planning, and time management skills with the ability to prioritize multiple competing demands while building strong relationships across the organization.

Responsibilities:

Office & Facilities Management

• Oversee the day-to-day operations of the office including but not limited to ordering supplies, budget reconciliation, tracking and stocking kitchen inventory, and keeping the office neat and in excellent shape.
• Collaborate with Building/Property Management for any projects such as Evacuations, Personnel Updates, Facility Concerns, Maintenance of Visitor Management, and Special Events
• Mail Scanning & Fulfillment
• Booking Catering Orders and supporting Team Retreats in the office
• Maintaining Travel Platform and acting as 1st Point of Contact
  
  

Executive Assistance

• Perform diverse administrative duties and manage high-level tasks for the executive team including meeting/event planning, travel arrangements, expense reporting, etc.
• Manage and maintain calendars for multiple executive team members
• Help drive special projects for the CEO and leadership team
• Handle sensitive and confidential information
  
  

The ideal candidate has:

• 3 years of administrative support experience, in a fast-paced environment, including 3 years experience supporting at the executive level
• 3 years of experience managing an office
• Previous experience at a technology or healthcare startup strongly preferred
• Proficiency in Google suite of products, MS Office Suite, Mac OS
• Excellent verbal and written communication skills
• Ability to prioritize conflicting needs
• Strong organizational skills
• Must be a self-starter, with a positive and flexible attitude
  
  

What's in it for you?

• Do well. We offer a competitive compensation package, medical and dental insurance, and office space in the heart of the city.
• Do good. We insist that health technology is the highest calling for software development. We pride ourselves on working on something bigger than ourselves; helping advance cures and therapies.
• Make the leap. Join our high-output culture to create innovative, modern, and purposeful software solutions.
  
  

Florence supports workplace diversity and does not discriminate on the basis of race, color, religion, gender identity or expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, physical disability, or any other protected class.

Please be cautious of potential recruitment fraud. If you are interested in exploring opportunities at Florence Healthcare, please go directly to our Careers Page. Florence Healthcare will never ask you to pay a fee or download software as part of the interview process with our company. In addition, Florence Healthcare will not ask for your personal banking information until you have signed an offer of employment and completed onboarding paperwork that is provided by our People Operations team. All communications with Florence Healthcare employees will only be sent from @florencehc.com email addresses.