What are the responsibilities and job description for the Accounts Payable Coordinator position at FOH, Inc.?

Job Description

C ompany Overview :

Established in 2002, FOH® is a global award-winning hospitality and foodservice manufacturer brand including : Front of the House® and room360˚ by FOH®. Delivering more than products, our company and culture has received numerous recognitions through the years and was also featured in Fortune Magazine as “Best Workplaces in Manufacturing and Production”. We are proudly certified as WBENC (Women’s Business Enterprise National Council) and LGBT Business Enterprise (LGBTBE®) partners and suppliers.

FOH® offers an environment where entrepreneurial spirits are given the opportunity to grow without limits in a culture where you can influence the company's path. We are guided by our inclusive team, culture, commitment to sustainability, and diversity.

DEI Workplace™ Certified 2023-2025 | Most Family Friendly Employers™ 2023-2025 | Best Workplaces in Manufacturing & Production™ 2023 | Best Dog-Friendly Company 2021 | Great Place to Work® Certified 2018-2020 | Best Workplaces in Manufacturing & Production™ 2020

Position Summary :

The AP Coordinator is part of the Finance & Accounting team. This role contributes to the success of the company by participating in Accounts Payable (A / P), cashflow, and any other functions of the Finance and Accounting team. This position supports our vision by balancing the accounting needs of business partners, industry representatives, vendors, and team members.

Additional Information :

This is a permanent, full-time salary position (Exempt)
Our Headquarters office is located at 7630 Biscayne Blvd., Miami, FL 33138
This role participates in our hybrid schedule

Hybrid Schedule : Monday & Friday; 2 days working remotely. Tuesday, Wednesday & Thursday; 3 days working in the headquarters office.

This role will handle AP for both US and Mexico

Major Duties Include :

Invoice Processing :

Review and process vendor invoices, ensuring accurate coding and approval through AI platform

Verify and reconcile invoices with purchase orders, contracts, and receipts

Verify and reconcile corporate card expenses through online platform

Verify and reconcile intercompany expenses and balances

Vendor Management :

Maintain accurate vendor records, including balance, payment terms, bank and contact information

Respond to vendor inquiries regarding payment status and resolve any discrepancies or issues

Establish and maintain positive relationships with vendors and internal teams

Payment Processing :

In conjunction with treasury management, prepare and process weekly accounts payable disbursements

Ensure compliance with company policies and procedures in all payment processes

Manage and track payment schedules and deadlines to avoid late fees and missed payments

Reconciliation & Reporting :

Assist with monthly, quarterly, and year-end accounts payable reconciliations

Maintain and update accounts payable reports, including aging reports, cashflow, and accruals

Assist with financial audits by providing supporting documentation and explanations for accounts payable transactions

System & Process Improvement :

Utilize accounting software and AI platform to streamline accounts payable processes

Assist with the implementation of new technologies or upgrades to improve efficiency

Identify opportunities to enhance processes, reduce errors, and improve overall workflow

Compliance & Documentation :

Ensure compliance with company policies, accounting standards, and regulatory requirements

Maintain thorough and organized records of all accounts payable transactions

Assist with the preparation of tax-related documents, including 1099 forms.

Other Duties :

Assists Controller with other projects

Demonstrates integrity in all work produced ensuring it is both on-time and audit-ready

Updates the departmental standards as needed

Records personal daily punches and approves accurate bi-weekly time and attendance records

Actively participates in all one-on-one and group meetings

Assists in other duties and projects as needed and directed

Promotes our FOH® Culture in all interactions

Education, Experience & Computer Skills :

College degree in Accounting, Finance or related

Minimum 3 years’ experience in AP and bookkeeping, or related

Proficient in Microsoft Applications, Excel

Proficient with ERP systems, SAP Business One Accounting System

Proficient with Business Partner portals, Banking platforms

Knowledge in Concur software highly desired

Skills Needed for Success :

Strong customer service and interpersonal skills

Critical accuracy in all financial transactions and projects

Ability to handle confidential information

Follows direction and works under pressure to meet deadlines

Stress and time management skills

Analytical, creative, practical problem-solving skills

Customer service and interpersonal skills

Work collaboratively and as part of a diverse team

Communicate with excellence and clarity both verbally and in writing

Project management skills and strong attention to detail

Tech- savviness

Strategic thinking, planning and execution

Ability to re-arrange tasks as priorities change

Desired Characteristics and Qualifications :

High emotional intelligence

Flexible to work outside of normal work hours

Organized, action and detail-oriented

Demonstrates sound work ethics

Possesses cultural awareness and sensitivity

Highly enthusiastic, positive-minded and composure in challenging situations

Thrives in a goal-driven environment

Nimbleness to respond to everchanging priorities in a high-growth environment

Benefits & Pay :

FOH®, Inc. recognizes that our team members are our most important assets; therefore, we are committed to offering a comprehensive benefits package that provides protection and well-being for our team and their families.

The salary / hourly range for this role represents numerous factors considered in the hiring decisions, including, but not limited to, work experience, territory, geographical location, etc. As such, starting pay for the successful candidate(s) could fall anywhere within the stated range. Beyond base compensation, FOH® proudly offers bonus incentives, health benefits, retirement savings plans, time off programs, and perks. (Onsite gym and workout classes, pet-friendly office, daily Cuban coffee, flexible schedule options, volunteer time off, fresh fruits and snacks, and our collaborative culture)

Passionate about what we do and how we do it, we value different perspectives from people of all backgrounds and actively recruit diverse team members. "Be yourself! We like it that way". Bring your experience and join a team that strives to deliver impactful solutions to our partners worldwide.

Our websites are the perfect place to learn more about FOH®

www.fohworldwide.com

www. fr ontofthehouse.c om | www.roomthreesixty.com

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