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Legal Assistant (Litigation)
Full Time | Business Services 8 Months Ago
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Foley & Lardner LLP is Hiring a Legal Assistant (Litigation) Near Chicago, IL

Overview

Foley & Lardner LLP's Chicago office is looking for an Assistant to join their Litigation practice group. The right candidate will provide legal assistance to attorneys in the daily operation of practicing law by providing quality work product for clients. The Assistant will also perform duties through the performance of complex secretarial and clerical tasks and produces documents relating to specific functions and requirements as set forth within practice groups using the firm standard word processing and other applicable software.

Responsibilities

  • Assist attorneys by providing administrative assistance through the performance of complex secretarial and clerical duties including: meeting planning and coordination, client communication, and scheduling, etc.
  • Transcribe dictation as requested
  • Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar, rolodex and daily docket to ensure that deadlines are met
  • Interact with persons at all levels in the firm, industry and community; heavy client contact
  • Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
  • Create, organize and maintain client files, follow up on pending matters
  • Maintain physical and electronic client, research and administrative files utilizing NetDocs
  • Greet attorney's clients and guests for meetings and appointments and ensure that all required materials are organized in advance
  • Interact with clients frequently by responding to their questions and obtaining information as required
  • Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
  • Provide document production services, including styling and formatting of documents
  • Proofread all documents and check for appropriate formatting, spelling and grammatical errors
  • Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
  • Receive and redirect attorney requests and needs as appropriate to expedite solutions
  • Manage incoming and outgoing mail and e-mail
  • Submit conflicts check(s) through OPEN
  • Enter new client matter information in OPEN and prepare engagement letters
  • Input Partner's time in Carpe Diem and record information
  • Prepare expense reports and disbursements forms
  • Perform routine filing and retrieve files when requested
  • E-file with courts as needed 

Qualifications

  • High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred
  • Prior experience in Litigation required 
  • Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel
  • Excellent typing ability of at least 65 words per minute

Job Summary

JOB TYPE

Full Time

INDUSTRY

Business Services

POST DATE

07/07/2022

EXPIRATION DATE

12/11/2022

WEBSITE

foley.com

HEADQUARTERS

MILWAUKEE, WI

SIZE

7,500 - 15,000

FOUNDED

1842

CEO

JAY ROTHMAN

REVENUE

$200M - $500M

INDUSTRY

Business Services

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A legal assistant completes necessary routine tasks on behalf of a lawyer.

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Legal assistants cannot under any circumstances practice law, give clients legal advice, or present themselves as lawyers.

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On behalf of an attorney, a legal assistant may be able to conduct legal research and help with drafting or proofreading legal documents and correspondence.

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Some experience as a secretary, personal assistant, or document controller would be an advantage.

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