Job Type - Part-time (30 hours per week)

Benefits:

Store Discounts

Qualification & Experience:

Relevant, 2 years (Preferred)

Medical Receptionist, 2 years (Preferred)

Receptionist, 2 years (Preferred)

Location:

Reston, VA

Full Job Description:

We are seeking an amazing Administrative Assistant for a renowned medical spa practice to perform a variety of daily administrative, patient concierge and clerical tasks. The position offers growth potential and additional benefits for someone who can demonstrate innovation and exceptional performance while contributing to the continued growth of this dynamic business.

Generations Medical Aesthetics is Northern Virginia’s premier Laser and Aesthetics Center. Here, clients experience the most sophisticated laser technology, combined with knowledgeable and impeccably attentive service that is specifically customized to their own unique skin type. Our providers tailored services, high standards of quality and impeccable follow-up have consistently delighted loyal clientele from across the world.

We are seeking someone who is genuinely friendly, accountable, exhibits a sophisticated demeanor and has a true desire and ability to execute exceptional, luxury-level service to our clients.

We are open Monday- Saturday and prefer candidates who are interested in working part-time and can be available some evenings and weekends as needed. The company offers a very positive, supportive work environment in Reston, VA.

Job Responsibilities:

Must adhere to the utmost professional conduct in accordance with standards set by our office

Schedules appointments and enters appointment date and time into electronic scheduler

Records when appointments have been filled or canceled

Contacts patients to confirm appointments

Professionally greets all incoming clients

Interviews patient or representative to obtain and update patient demographic information

Explains practice policies as may be implemented from time to time

Obtains signed documents from patients in accordance with practice policy, including patient registration forms, statement of financial responsibility, statement of privacy rights and appropriate consents

Assisting Medical staff with patient coordination, and assisting Operations Director with administrative duties

Assists with other medical office needs, including medical records, receiving payments for services provided, and cross-training to handle limited technical responsibilities

Assists with inventory and product stocking

Demonstrates knowledge of all products and personal insight to services provided

Job Requirements:

Proven work experience as a Medical Receptionist, Customer Service Representative or similar role

Experience in Aesthetics & Dermatology is a plus

Proficiency in MS Office is required and experience with Millennium is a plus

Hands-on experience with office equipment (e.g. fax machines and printers)

Professional attitude and appearance

Solid written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Multitasking and time-management skills, with the ability to prioritize tasks

Associates degree or higher a plus

Positive character/personality traits desired:

Self-motivated team player who is driven to excel and promote the overall success of the company

Ability to connect with clients and build and maintain trust

Ability to manage front desk duties effectively and in a timely manner

Strong organizational/time management skills and punctuality

Desire and willingness to self-educate and commit to continuous learning

Excellent communication skills, both written and oral

Must maintain a well-groomed appearance and willingness to smile during challenging situations

Job Type:

Part-time, some nights and weekends as needed.

Required Experience:

Medical Receptionist, Customer Service, or similar experience must (2-4 years), Microsoft office suite (word, excel and powerpoint)experience a plus.

Required Education:

Associates Degree or Higher a plus

*Please include a cover letter along with your resume and three (3) referrals.*

This Company Describes its Culture as:

People-oriented -- supportive and fairness-focused

Team-oriented -- cooperative and collaborative

Detail-oriented -- quality and precision-focused

Innovative -- Concierge

Job Type: Full-time

Experience:

• Administrative Assistant: 1 year (Preferred)

Additional Compensation:

• Store Discounts

Work Location:

• One location

Benefits:

• Paid time off
• Flexible schedule

This Job Is Ideal for Someone Who Is:

• People-oriented -- enjoys interacting with people and working on group projects
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Detail-oriented -- would rather focus on the details of work than the bigger picture
• Achievement-oriented -- enjoys taking on challenges, even if they might fail