Office Manager

Job Summary: One of Michigan’s largest law firms with decades of experience in over thirty-six practice areas is looking for an Office Manager to oversee one of their Divisions. The Office Manager will be responsible for overseeing the day-to-day operations of the office, ensuring a smooth and efficient work environment. The ideal candidate should be organized and proactive with strong multitasking skills, attention to detail, and the ability to communicate effectively with both legal staff and clients. This position is fully onsite in Troy, MI.

Key Responsibilities and Essential Duties:

· Manage business checking, trust account checking, and other financial accounts

· Manage accounts receivable and payable through Tabs3 Billing System, Thomas Reuters CS Professional and other online platforms, ensuring timely receipt and payments of office bills, subscriptions and other related expenses.

· Assist with client billing and invoicing by maintaining accurate records and preparing billing statements

· Processes semi-monthly payroll and any special payroll runs, reviews payroll reports and completes analysis to ensure accurate processing.

· Manages the payroll process and payroll vendor ensuring compliance with federal, state, and local payroll requirements.

· Oversees expense reporting, first point of contact for payroll related questions, confirms payroll funding in bank account and timely tax filings.

· Interfaces with external auditors on annual audits of the accounting and financial reporting of payroll.

· Handle support staff timesheets through Attendance on Demand.

· Responsible for recruitment and performance of various support staff.

· Main contact for IT questions, equipment, service and new technology for the division of the firm.

· Create and distribute various reports for leadership, attorneys, and support staff.

· Resolve employee questions/concerns at all levels of the organization.

· May coordinate office meetings, scheduling or special events

· Maintain and manage office filing systems, both electronic and physical, in compliance with firm policies and legal requirements

· Other duties as requested by manager

The above is intended to describe the general requirements of the position. It is not intended to be an exhaustive statement of duties, responsibilities or requirements.

Qualifications:

Experience/Skills:

· Minimum of 7 years of experience in an Office Management role

· Minimum of 3 years of experience in payroll processing and/or payroll management

· Must be proficient in MS Office, with accurate data entry skills and proven track record of learning new technology and software systems

· Strong leadership, communication, problem-solving and organization skills

· Must be a self-starter with the ability to work independently and manage competing priorities

· Ability to handle sensitive information with discretion and maintain confidentiality

Preferred Qualifications:

· Bachelor Degree in Business or related field

· Office Management role within a law firm

· Experience with Tabs3 Billing

· Experience with DM Payroll

Benefits:

· Competitive salary commensurate with experience

· Health insurance, 401k and other benefits

· Paid time off and holidays

Job Type: Full-time

Pay: $40.00 - $48.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $40 - $48