Construction Administrative Assistant

At Gillespie & Powers, we aren't just a company - we're a tight-knit, family-owned business united by a common drive for success and growth. With a legacy of over 85 years in our industry, we've maintained our status as a trusted leader while continually expanding our presence and influence. Our unwavering dedication to quality, innovation, and customer satisfaction has always been the bedrock of our achievements.

Currently, we are in search of an exceptional and driven Construction Administrative Assistant to join our dynamic team. As a Construction Administrative Assistant at Gillespie & Powers, you'll play a pivotal role in advancing our company's mission and leading our team to greater achievements. If you're on the lookout for a thrilling and challenging opportunity where your skills and experience can have a profound impact, then this role is the ideal fit for you.

We look forward to receiving your application and answering any questions you have about filling our Senior Mechanical Engineer.

Benefits:

• Company Paid Medical for entire family
• Dental
• Company Paid Vision for employee
• Company Paid Long Term Disability
• Company Paid Short Term Disability
• Company Paid Life Insurance
• 401K
• Profit Sharing

Job Summary: The Construction Assistant will be detail-oriented and proactive and support our construction team administratively and logistically. This role ensures smooth project operations by assisting with documentation, coordination, and communication between team members, vendors, and clients. The ideal candidate is organized, adaptable, and eager to contribute to successful project completion.

Key Responsibilities:

• Assist in preparing and managing quotes, project documentation, permits, and reports.
• Handle communication between contractors, suppliers, and clients.
• Maintain project files, drawings, and records.
• Track project expenses and assist with budgeting.
• Coordinate with vendors and suppliers for materials.
• Support payroll processing and timekeeping for site employees.
• Manage purchase orders and coordinate with vendors for materials and equipment.
• Ensure cost-effective procurement while maintaining quality standards.

Skills & Qualifications:

• Source, price, and order materials
• Assist with job turnover
• Previous experience in construction, project coordination, or administrative support (preferred but not required).
• Strong organizational and multitasking abilities.
• Excellent communication and teamwork skills.
• Basic understanding of construction terminology and processes (preferred).
• Proficiency in Microsoft Office (Word, Excel, Outlook) and project management tools.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• Valid driver's license and reliable transportation (if required for site visits).

Education & Experience:

• High school diploma or equivalent (required).
• Associate's degree or certification in construction management, business administration, or a related field (preferred).

Gillespie & Powers, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Gillespie & Powers, Inc. is committed to ensuring a safe and healthy work environment. As such, all employees are required to comply with safety and health policies and procedures, and COVID-19 protocols, as applicable.

Gillespie & Powers, Inc. reserves the right to amend and change responsibilities to meet business and organizational needs as necessary. This job description does not constitute a written or implied contract of employment.

Disclaimer: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by the employee holding this position. It is not intended to be an exhaustive list of qualifications, skills, duties, responsibilities, or working conditions associated with the position.

Salary : $22 - $25