Administrative Assistant, Transaction Support Group

Administrative Assistant, Transaction Support Group

Location: Sydney

Salary: Negotiable  

Office Based

The role of Administrative Assistant, Transaction Support Group

We are looking for an Administration Assistant to join our newly formed Transaction Support Team in Sydney on a full-time basis.

Due to significant growth and the need to equip the business with the right tools and support to continue to deliver our first-class products and services this is a fantastic opportunity for someone who wants to grow and develop a successful career in a busy, fast-paced environment. The Transaction Support Team is responsible for handling and processing an array of deadline driven administrative activities in relation to our Deal portfolios - corporate lending and debt capital market transactions.

To be successful in your role

We are looking for the right candidate with the right attitude who brings with them a desire to learn and a passion to see the business thrive. With the creation of a new team the successful candidate will have the potential to take ownership of an evolving role. We are interested in finding a candidate who fits the GLAS ethos and team structure.

Responsibilities

• Managing and organising the daily workload ensuring activities are performed within defined deadlines.
• Assisting transaction managers with internal deal signing mechanics – printing and scanning
• Logging receipt of original transaction documentation and making the necessary arrangement to archive this offsite
• Logging receipt of original security documentation and making the necessary arrangement to store this onsite
• Receiving and checking admin details, ensuring internal systems (including Debtdomain) is kept up to date with any changes.
• Establishing online secure Debtdomain workspaces for new transactions
• Basic understanding of deal documentation for inputting into internal systems and creating deal specific calendar reminders and acting upon those calendar notifications
• Distributing transaction related reporting via the Debtdomain workspace
• Assisting office manager with deal party meeting coordination and incoming switchboard calls
• Ongoing maintenance and book-keeping of all original security documents stored in the office
• Organising and tracking of security document couriers for internal Legal Counsel team
• Preparing and sending Client Monthly Bank statements and respond to related queries
• Performing and recording of SSI related call backs with external parties
• Reviewing and completing corporate lending related audit requests for Clients and their Accounting firms
• Collaborating and coordinating with team members to cover all administrative tasks
• Establishing a high-quality standard within the team and providing exceptional service to stakeholders – including dealing with internal and external queries in a timely manner.
• Timely escalation of relevant matters to Team Leader and/or Managers.
• In conjunction with the team Manager, developing processes and procedures.

The above list is not exhaustive, and the role may change to meet the overall objectives of the company.

Experience and Qualifications 

We are looking for a highly motivated first / second jobber who is proactive, a strong communicator with excellent time management and organizational skills, with the ability to make decisions with minimal supervision. Experience or an understanding of retail or corporate lending is advantageous but not required. Ability to build solid working relationships is desirable. You will be in daily contact with our transaction managers, and work closely across the internal GLAS teams. Close contact with personnel in our overseas offices will also need to be maintained given our global reach. A can-do attitude and an entrepreneurial spirit are essential attributes.

Person Specification

• High personal standards of work and dedicated to consistently providing high levels of customer
• service and quality work product.
• Exceptional attention to detail.
• Highly organised and adaptable.
• Excellent time management skills and the ability to effectively work to a tight deadline.
• Adaptable with a can-do attitude.
• Ability to work collaboratively in a team environment.
• Ability to work autonomously and take initiative.
• Proactive thinker and planner.
• Problem solving attitude.
• Ability to identify issues and escalate/resolve accordingly

Benefits

• Base salary bonus
• Hybrid working
• Employee Assistance Program (EAP)
• Career development and study support
• Good holiday entitlement

It’s our people who make GLAS successful and we strive to recruit and retain the best people and operate in an environment underpinned by inclusivity, diversity, and opportunity. We recognise that a more inclusive workplace allows ideas and a variety of points of view to trigger discussions or deliver innovative results.

Besides, we want people at GLAS to be successful - we are committed in your career development. We truly believe in and live by our values of stepping in, stepping up and standing out.

In addition to our commitment to a diverse workforce we are also happy to talk about flexible working to support.