What are the responsibilities and job description for the Office Manager position at Globalxperts Inc.?
Responsibilities:
- Following office workflow procedures to ensure maximum efficiency
- Maintaining files and records with effective filing systems
- Supporting other teams with various administrative tasks
- Schedule and book flights, hotels, lodging, and various travel preparations for CTO and team members
- Deal with customer complaints or issues
- Monitor office supplies inventory and place orders
- Assist in vendor relationship management
- Organize and coordinate office operations and procedures
- Establish and implement office procedures and practices
- Maintaining the general upkeep of the premises
- Carry out routine checks to ensure safety and security
- Attend to general issues and fix simple problems
- Contact relevant personnel to troubleshoot complex issues
- Interact with clients and customers
- Oversee and direct staff as required
- Manage phone calls and correspondence (e-mail, letters, packages, etc.)
- Monitor office expenditures and handle all office contracts (rent, service, etc.)
- Monitor office supplies inventory and place orders
- Support meeting and conferencing needs
- Being a point of contact for a range of staff, departments, and customers
Qualifications:
- High school diploma required or its equivalent
- Associates degree preferred
- Minimum of 3 years of experience
Desired Skills:
- Critical thinking and problem-solving skills
- Planning and organizing
- Decision-making
- Communication skills
- Influencing and leading
- Delegation
- Teamwork
- Negotiation
