What are the responsibilities and job description for the Construction Administrative Assistant position at Gorham Sand & Gravel Inc.?
We’re seeking a motivated and detail-oriented Administrative Assistant to join our team! No extensive experience is required; just a friendly attitude, strong organizational skills, and a willingness to learn. In this role, you will support daily office operations, assist with clerical tasks, and provide excellent customer service. If you thrive in a team environment and are eager to develop new skills, we encourage you to apply and grow with us!
Gorham Sand & Gravel is a highly regarded construction company servicing the entire Southern Maine area. We continue to grow into a large operation with various avenues for growth, but we remain a family-owned company where the owners are deeply involved with the daily operations.
Responsibilities and Duties
- Provide general administrative support, including answering phones, managing emails, and greeting visitors
- Handle incoming and outgoing mail
- Provide clerical support such as filing, data entry, and document preparation
- Utilize Microsoft Office for creating documents, spreadsheets, and presentations
- Assist with planning and execution of company meetings and special events
- Organize and maintain inventory of office supplies and maintain an orderly workspace
- Assist customers with phone sales orders and aggregate pickups
- Invoice account customers and follow up with past due accounts
- Organize, file and reconcile driver material logs
- Assist with social media posting and engagement
- Perform other duties as assigned to support the overall efficiency and effectiveness of the office
Qualifications and Skills
- Experience in the construction or earthwork industry is a plus
- Previous administrative/office experience a plus
- Basic knowledge of accounting and filing software, Excel, Word, and Outlook
- Able to operate a simple business phone system to answer, communicate with, and transfer callers
- The ability to learn new skills to better serve the customers and coworkers
- Experience with social media and company branding is a plus
Education
Associate or comparable experience
Benefits
- Heath Insurance with 100% Paid* Level
- Vision & Dental Insurance
- Earned Paid Time Off
- Holiday Pay with no waiting period
- 401(K) with Employer Match
- Short & Long-Term Disability Insurance
- Life Insurance
- Profit Sharing
- Training & Career Development