90 Operations Administrator - Full Time Jobs in United States

Greater Philadelphia Ymca
Boyertown, PA | Full Time
$53k-65k (estimate)
3 Months Ago
Heritage Woods South Elgin
South Elgin, IL | Full Time
$64k-92k (estimate)
1 Week Ago
Security Bank Trust
Waconia, MN | Full Time
$37k-47k (estimate)
1 Week Ago
South Pointe
Washington, MO | Full Time
$105k-153k (estimate)
1 Week Ago
Thomas Carpet Cleaning Restoration Service
Clarksville, TN | Full Time
$41k-52k (estimate)
3 Weeks Ago
Folcroft, PA | Full Time
$63k-83k (estimate)
2 Months Ago
Cavalier Distributing
Lakeland, FL | Full Time
$45k-58k (estimate)
2 Months Ago
Rich Gelwarg Lampf
Edison, NJ | Full Time | Part Time
$39k-50k (estimate)
2 Weeks Ago
Forever 21
Dearborn, MI | Full Time
$59k-81k (estimate)
2 Days Ago
Allied Universal
Oshkosh, WI | Full Time
$113k-143k (estimate)
5 Days Ago
GARDENA, CA | Full Time
$64k-89k (estimate)
6 Days Ago
Pittsburgh, PA | Full Time
$88k-112k (estimate)
6 Days Ago
Santa Rosa, CA | Full Time
$119k-153k (estimate)
1 Week Ago
Madison, WI | Full Time
$106k-137k (estimate)
1 Week Ago
Franklin, TN | Full Time
1 Week Ago
Ann Arbor, MI | Full Time
$112k-144k (estimate)
1 Week Ago
Tempe, AZ | Full Time
$107k-138k (estimate)
1 Week Ago
Katy, TX | Full Time
$111k-142k (estimate)
2 Weeks Ago
Orlando, FL | Full Time
$86k-110k (estimate)
2 Weeks Ago
Lima, OH | Full Time
$103k-132k (estimate)
2 Weeks Ago
Austin, TX | Full Time
3 Weeks Ago
Huntsville, AL | Full Time
$85k-109k (estimate)
1 Month Ago
Peabody, MA | Full Time
2 Months Ago
Lancaster, PA | Full Time
$88k-113k (estimate)
2 Months Ago
Magnolia, MN | Full Time
2 Months Ago

Operations Administrator - Full Time

$53k-65k (estimate)
Full Time | Professional Associations 3 Months Ago

POSITION PURPOSE  The Operations Administrator is expected to manage the administrative operations of the branch, child care or youth development department as well as oversee the administrative functions including staff hiring, orientation, staff scheduling support, event scheduling management, risk management, and other operational duties as required.  Ensure processes and procedures comply with policies.  Ensure proper internal controls.  Develop positive relationships with staff, members, community agencies, and organizations through excellent communication and customer service.    ESSENTIAL FUNCTIONS  Partner with HR to ensure their new hires have completed all of their pre-hire instructions and requirements Partner with HR to conduct New Manager training (current staff who are promoted to managing other staff) On-going manager’s training in Dayforce, people records, reporting, pay approval, scheduling, timesheets. On-going manager’s training in the Applicant Tracking System (ATS) for hiring and re-hiring new staff Point person supporting New Hire Orientation training Weekly Cash Reports and Cash Adjustments Staff Scheduling Support   Facility Scheduling Support  Advisory Board Support - i.e. – communication, organize meetings, volunteer events  Manage operations and personnel in the staffing process.  Ensure that staff are trained and facilitate the hire and orientation of new staff in accordance with association policies and procedures.   Ensure that all incidents are properly recorded and reported. Monitor risk management issues and ensure safety and security.  Share reports with Association Director of Risk Management.   Monitor branch, childcare or youth development budgets.  Prepare variance reports.  Ensure staff training in the implementation of campaigns and record maintenance.   Oversee the maintenance of records for administrative and office equipment, report any issues to IT department or outside vendors as required.   Monitor and manage vendor relationships.  Follow up to ensure timely services. Monitor Account Receivable for all departments.   Build strong relationships with staff, members, volunteers and the community.  Represent the YMCA in community meetings and events.   Assist in processing of bi-weekly payroll and maintain appropriate employee records.   Monitor payroll processing as well as any approved employee changes to Personnel Action Form.  Monitor and reconcile reports.   Provide branch staff with appropriate and timely financial reports and other information as needed/requested    ROLE SPECIFIC REQUIREMENTS  Strong problem-solving orientation and the ability to work effectively as part of a cross-functional team  Data entry skills with a focus on completeness, efficiency & accuracy  Excellent customer service background and commitment to creating an outstanding member experience.  Working knowledge of MS Office programs, Avocado, Ceridian and experience entering data into computer systems  Strong typing and computer system navigation skills  Strong team skills – gets along with others  Excellent interpersonal, verbal, written, and organizational skills  Strong communication skills including experience in writing, answering phone calls and speaking  Ability to prioritize and perform multiple tasks at one time and make quick decisions  Ability to work a flexible schedule with advanced notice based on hours of operation, special events and position requirements.  Proven experience in financial systems, computer technology, payroll and general business procedures required.   Excellent organization, planning, problem solving, and verbal and written communication skills.   Possess excellent office skills, proven supervisory skills, ability to multi-task in a high volume, fast-paced environment.  PHYSICAL REQUIREMENTS Ability to express or exchange ideas by means of spoken word to impart oral information and to convey detailed, spoken instructions to staff, members, children, and volunteers accurately, quickly, and loudly. Ability to perceive the nature of sounds byear; ability to lift and carry 50-75 pounds; ability to maintain body equilibrium to to prevent falling. Ability to move abouton foot quickly; ability to stoop, kneel, crouch and crawl. Ability to sit or stand for long periods of time. Ability to judge distances and spatial relationships so as to see objects where they actually are and clearly see at 20 inches or less and 20 feet or more.    ENVIRONMENTAL CONDITIONS Exposure to high levels of noise and various environmental conditions.     Acquire and maintain the following certifications:  CPR/AED/O2/First Aid obtained through the American Red Cross (valid 2 years)  Requisite OSHA online trainings (valid 1 year unless otherwise noted)  Mandated Reporter Training (valid 5 years)  Additional training and development specific to your role as reference in onboarding packet.    OUR CULTURE At the YMCA we value CARING, HONESTY, RESPECT, and RESPONSIBILITY in personal character and behavior and believe that they are essential to attaining our mission    OUR MISSION  CONNECTING PEOPLE TO HEALTHIER LIVES






200 - 500






$10M - $50M


Professional Associations

Related Companies
About Greater Philadelphia Ymca

The Greater Philadelphia YMCA is committed to strengthening the foundation of our communities through programs that promote youth development, healthy living and social responsibility. Every day our impact is felt when a teenager makes a healthy choice, when a Y member inspires another member and when a community comes together for a strong cause.

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If you are interested in becoming an Operations Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Operations Administrator for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Operations Administrator job description and responsibilities

A top-notch operations administrator should be highly organized and thrive under pressure.

03/16/2022: Columbus, OH

An operations administrator primarily edits, plans, coordinates, or directs the administrative services of an organization.

03/11/2022: Springfield, MA

An Operations manager also monitors operating trends that affect efficiency, cost savings, energy savings, time savings, and employee safety.

02/06/2022: Rock Island, IL

Operations management entails studying the use of raw materials and ensuring minimal waste occurs.

03/26/2022: Ann Arbor, MI

Handling the overall business management of healthcare facilities, Health Services and Hospital Administrators ensure that the services provided are the best possible.

04/14/2022: Rock Island, IL

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Operations Administrator jobs

A operation administration management develop long-term business strategies and manages the planning of department budgets and objectives.

02/18/2022: Daytona Beach, FL

Monitoring profit margins and employee productivity are also tasks of a operation administrator

03/12/2022: Norfolk, VA

An administrator manages user access and security.

02/06/2022: Kingsport, TN

The experienced operations manager will ensure safe and efficient operations.

01/21/2022: Roanoke, VA

They may run the risk of producing men with highly developed human skill who lack the conceptual ability to be effective top-level administrators.

03/26/2022: Grand Forks, ND

Step 3: View the best colleges and universities for Operations Administrator.

Butler University
Carroll College
Cooper Union
High Point University
Princeton University
Providence College
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