Fulfillment Admin

Description

At HALO, we unleash the energy of our client's brands and amplify their stories to capture the attention of those who matter most. For that reason, more than 60,000 small- and mid-sized businesses work with HALO and have made us the global leader of the branded merchandise industry.

We are seeking a highly organized and detail-oriented Fulfillment Admin to provide essential clerical support and administrative services that bolster the efficiency of our operations. The ideal candidate will have advanced proficiency in Microsoft Excel, a keen eye for detail, and adeptness in navigating complex online systems. This position involves managing data, generating insightful reports, and performing day-to-day administrative tasks with precision and speed. This is an on-site position at our Sterling, IL Fulfillment Center working a 1st shift schedule of Monday - Friday from 8:00am - 4:30pm CT.

Responsibilities

• Perform daily administrative tasks such as data entry, document filing, and maintaining organized records.
• Utilize advanced Excel functions (e.g., pivot tables, VLOOKUP, macros) to structure and analyze data, create comprehensive reports, and ensure data accuracy.
• Navigate and manage complex online portals to update information, access and retrieve essential data, and facilitate digital transactions.
• Support inventory management, order tracking, and other operational activities through proficient use of Excel and web-based tools.
• Coordinate with internal departments and external partners to maintain seamless workflow and meet project timelines.
• Prepare, proofread, and distribute reports, documents, and spreadsheets to stakeholders and management.
• Assist in project management tasks, including scheduling, tracking project milestones, and following up to ensure deadlines are met.
• Troubleshoot issues related to online system navigation and suggest improvements for more effective data management and retrieval.
• Maintain clear and efficient communication with team members to ensure alignment on tasks, project expectations, and timelines.

Requirements

• Must be at least 18 years of age or older with the ability to read and speak English for safety purposes
• High School diploma or GED required, Certificates or Associate's Degree preferred
• Proven experience in an administrative or clerical role
• Proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP, complex formulas, macros)
• Strong experience navigating and operating complex online systems and databases
• Excellent attention to detail and organizational skills
• Ability to manage multiple tasks and prioritize workload effectively
• Strong written and verbal communication skills
• Problem-solving abilities and initiative to optimize current workflows
• Ability to work independently and collaboratively in a team environment

More about HALO

At HALO, we unleash the energy of our client's brands and amplify their stories to capture the attention of those who matter most. For that reason, more than 60,000 small- and mid-sized businesses work with HALO and have made us the global leader of the branded merchandise industry.

• Career Advancement: At HALO, we love promoting from within. Internal promotions have been the key to our exponential growth in the last few years. With so many industry leaders at HALO, you'll have the opportunity to accelerate your career by learning from their experience, insights, and skills and gain access to HALO's influential global network, leadership experiences, and diverse thinking.
• Culture: We love working here and know that you will too. You can expect a positive culture of ingenuity, inclusion, and relentless determination. We push the limits of possibilities and imagination by staying curious, humble, and provocative in order to break through yesterday's limit. Diversity is the source of our creativity and we thrive when each of us contributes to an inclusive culture of respect, dignity, and equity mindset in everything we do. We keep our promise for excellence with an unrelenting commitment to achieving results and supporting one another to stay accountable, transparent, and dependable.
• Recognition: You're going to succeed here, and you can count on us to celebrate your wins. Colleagues across the company will join in recognizing your big milestones and nominate you for awards. Over time, you'll earn so much recognition that you can convert into gift cards, trips, concerts, and merchandise at your favorite brands.
• Stay well at HALO: At HALO, we have benefits that support all parts of your life and to find a work-life balance custom to you. We offer nationwide coverage for Medical, Dental, Vision, Life and Disability insurance, and additional Voluntary Benefits. Prepare your financial future with our 401K Retirement Savings Plan, Health Savings Accounts (HSA), and Flexible Spending Accounts (FSA).

HALO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We insist on an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Inclusion is a core value at HALO and we seek to recruit, develop and retain the most talented people.

HALO participates in E-Verify. Please see the following notices in English and Spanish for important information: E-Verify Participation and Right to Work.

HALO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at hr@halo.com. Please do not use this as an alternative method for general inquiries or status on applications as you will not receive a response. Reasonable requests will be reviewed and responded to on a case-by-case basis.