DOE NA-MB Admin Assistant

Harkcon, Inc. is hiring an experienced Administrative Assistant to our National Security and Intelligence team, supporting a key customer within the Department of Energy (DOE) / National Nuclear Security Administration (NNSA). The Administrative Assistant will provide high-level administrative and managerial support to upper management within the Internal Communications office for DOE/NNSA. This position is full-time.

Responsibilities:

• Prepare correspondence; assemble and distribute documents; plan, coordinate, and participate in meetings; and provide other general administrative management support. 
• Apply experience, expertise, analytic judgement, and substantive awareness in the preparation of official memoranda, consolidation of comments on concurrence packages, research and advice in support of current policies and decision-making activities, and other special projects and initiatives.
• Prepare official and unofficial correspondence, memoranda, reports, and other documents, to include reviewing documents for Director’s signature, coordination, or concurrence; ensuring accuracy and completeness, conformance with style, format or procedural requirements and guidelines are met.
• Track unclassified correspondence (official and unofficial) through the NNSA eDOCS tracking system.
• Update and maintain office roster, org chart, COOP card, MIS profile, and Global Address List (GAL).
• Provide photocopying, assembly, coordination, and distribution support of unclassified documents.
• Independently schedule in-person meetings, teleconferences, and video-teleconferences.
• Facilitate mail services to include sending, receiving, and distributing packages domestically and internationally.
• Assist in the preparation, coordination (with Human Resources), submission, and tracking of recruitment packages, position descriptions, job analysis mosaics, recruitment checklists, and vacancy announcements for DOE/NNSA “permanent” positions.
• Assist in the preparation, coordination (with Human Resources), submission, and tracking of Expressions of Interest (EOIs) for short-term temporary duty positions.
• Assist in arranging interviews for candidates for permanent and short-term positions. 
• Serve as writer/editor, for weekly, monthly, quarterly, and annual activity reports highlighting the accomplishments of the Department’s overseas presence and related program activities.
• Assist in the support, development, and maintenance of plans, policies, procedures, process descriptions, diagrams, job aids, surveys, studies, assessments, evaluations, etc.
• Prepare and coordinate memoranda of agreement.
• Prepare and maintain staffing and human resources activity reports.
• Provide a professional, customer-oriented approach when dealing with internal and external customers.
• Maintain strong working knowledge of NNSA strategic vision, governance, program milestones, decision documents, interagency memoranda, and implementing of actions and programs.
• Event planning, logistics, and interagency coordination, such as scheduling physical meeting space, setting meetings, delivery of office equipment, temp space, office moves, etc.
• Receive, submit, and handle phone calls, emails, and service tickets.

Qualifications:

• Bachelor’s degree plus 5 years of relevant experience
  • Focused on business administration and/or communications
• Proficiency with MS Office Suite
• Experience with DOE administrative procedures and interagency processes
• Developing and updating messaging; and maintaining updated records (Records Management)
• Experience with HR systems (desired)

Location:

• Hybrid combination of onsite at the NNSA Headquarters Forrestal Building in Washington, DC, and remotely in the DMV area

Harkcon, Inc. is a dynamic, service-disabled veteran-owned small business committed to providing comprehensive organizational and workforce performance analysis, training development & delivery, and comprehensive performance support with a variety of customized, innovative solutions in the public and private sectors.  As a premier human capital solutions provider, our customers rely on us to deliver a broad range of services including organizational workforce planning & assessment, competency modeling & management, business process reengineering, HR system development & integration, organizational development, and change management. We believe that any human capital intervention is only as good as the analysis upon which it is based. Therefore, our practitioners place a particular emphasis on getting the analysis right, then applying this analysis to design, develop, implement, and evaluate a full suite of human capital support solutions in both domestic and international environments.

Harkcon, Inc. is an is an Equal Opportunity-Affirmative Action Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age