Construction and Facilities Coordinator

With 91 years of history, Harkins Theatres is looking for a Construction and Facilities Coordinator to provide administrative support and financial tracking for all functions related to the Design, Construction, & Facilities departments, ensuring all supported teams have the information needed to drive team and company success.  Why Harkins:Harkins Theatres has become the largest independently owned theatre company with 32 theatre locations in four states and more than 90 years of rich history.  Our amazing environment and collaborative teams are some of the perks our employees enjoy- as well as:  FREE MOVIES Health incentive programs 401K match Medical, Vision and Dental Benefits Education Reimbursement Gym Membership Big-Box Memberships What You Will Be Doing:  Creates and manages purchase orders and work orders through closeout. Receives, codes, and routes all invoices for approval for payment, including GC Pay applications. Sets up and manages projects within the team’s project management website. Creates and maintains electronic and physical project files, through MS Teams and/or SharePoint. Establishes and maintains standards for electronic files, including creating standard files for new projects.   Tracks all project-related purchases and assists in maintaining up-to-date accounting for entire project for all departments. Tracks and balances purchasing card statements for the department. Receives, documents, and tracks all payment applications, change orders, and vendor invoices. Coordinates closeout documentation from general contractors, vendors, consultants, etc. Submits for and coordinates all utility hookups for new construction. Submits for and tracks Landlord reimbursement payments. Completes weekly administrative reports and miscellaneous projects. Trains new team members on administrative duties. Trains vendors on billing procedures and/or web-based systems.  Processes all mail and answers all incoming calls in the absence of other team members. Assists department head with administrative tasks, such as travel, meeting scheduling, etc. as needed.   Additional Duties Regular attendance and physical presence at the work site. Sets high standards for self while maintaining company standards, policies, and procedures to ensure delivery of the ultimate moviegoing experience at all times. Requires typing on a computer, reaching, stretching, twisting, bending, carrying light items, interacting with others, speaking on the telephone, problem solving, and cognitive skills. Manage special projects and job- related duties as assigned.   What We Are Looking For:  High school diploma/GED plus 5 years of administrative experience and 3 years of construction billing/invoicing experience. Knowledge of construction contract documents and specifications. Proficient in Microsoft Office Suite. (Outlook, Excel, Word, PowerPoint, Teams, etc.) Capable of remaining calm and using good judgment in elevating situations. Excellent written and verbal communication skills. Able to read/write English. Bilingual Spanish a plus Ability to work independently and/or with a team. Organized with strong attention to detail and ability to exercise judgment and discretion in maintaining confidential and sensitive information. Able to operate with focus, prioritize and work on various projects and deadlines with frequent interruptions while maintaining flexibility and composure. Maintains a professional attitude and demeanor. Demonstrates unimpeachable integrity and accountability. Communicates professionally in all circumstances. Embraces Harkins inclusiveness and treats everyone with respect. Works well as part of a team and assumes the best intentions of everyone. Works collaboratively to achieve company goals.