What are the responsibilities and job description for the Accounts Payable Specialist position at Hayes Manufacturing?
Hayes Manufacturing is seeking a Accounts Payable Specialist to joins its growing team. Accounts Payable will be the primary focus of this position. This is a temporary position offering a dynamic working environment along with competitive pay and benefits.
The key responsibilities for this position will include, but are not limited to:
- Accounts Payable – e.g. vendor invoices, linking purchase order receivers with invoices and making adjustments as needed, data entry, check processing, maintaining A/P filing system. Work closely with Procurement department to maximize accuracy in cost accounting and workflow of A/P process.
- Accounts Receivable – e.g. assist A/R Manager with customer invoicing to include inventory sales as well as construction T&M billing and bid jobs, preparing job cost reports.
- Payroll – e.g. assist with entering timesheets and changes into payroll system.
- Other – e.g. assists with monthly close-out, monthly reconciliation, etc.
Preferred Educational Requirements:
A high school diploma or equivalent is required for this position; a college degree or equivalent experience is preferred. The candidate will have three to five years’ experience in an office accounting position. Must have experience with financial software platforms and be proficient in Microsoft Excel. The candidate will also possess excellent written and oral communication skills as well as have good judgment skills, organization and management skills, and be able to work independently with minimal supervision.
Applicants must submit a resume along with a cover letter.
Bookkeeper Job Duties:
- Maintains subsidiary accounts by verifying, allocating, and posting transactions.
- Balances subsidiary accounts by reconciling entries.
- Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
- Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
- Contributes to team effort by accomplishing related results as needed.
- Maintains general ledger by transferring subsidiary account summaries.
- Balances general ledger accounts by reconciling entries.
- Maintains historical records by filing documents.
Bookkeeper Skills and Qualifications:
Developing Standards, Analyzing Information , Dealing with Complexity, Reporting Research Results, Data Entry Skills, Accounting, Attention to Detail, Confidentiality, Thoroughness
