Position Type:
Secretarial/Clerical/CLAS - 7163 - SCHOOL ACCT SPEC - ELEM/MIDDLE
Date Posted:
6/13/2024
Location:
EDYTHE J HAYES MIDDLE SCHOOL
Date Available:
School Year 24-25
Closing Date:
06/27/2024
Description:

Perform complex and advanced clerical accounting duties related to the preparation of such matters as financial statements or District book-keeping activities at the School level.
Job Summary:

• Perform complex and advanced-level clerical accounting duties in support of the assigned schools programs and services; process or prepare more complex or technical financial accounting documents, including payments, reports and special projects.
• Respond to questions or complaints from vendors or District administrators regarding issues related to payments, balances, charges, inventories and other information; answer phones.
• Produce a variety of periodic and annual financial statements, reports, reimbursements and claims; maintain journals and ledgers, charging proper accounts.
• Receive, sort and distribute warrants according to established procedures and guidelines; prepare and issue purchase orders as needed.
• Prepare and maintain a variety of files, records, documents and lists relating to assigned area; prepare special reports as assigned.
• Communicate with State and County Office personnel, benefits carriers, financial institutions and others concerning payments and financial reporting issues.
• Maintain records of revolving cash funds and petty cash funds use; issue checks as required to reimburse accounts; balance and reconcile accounts, verifying proper and authorized use of designated funds.
• Perform other duties as assigned.
• Maintain regular attendance.

Qualifications:

• High school diploma or G.E.D. Certificate and two years of increasingly responsible financial record-keeping experience including experience with automated record-keeping systems.
• Must take all required clerical assessments and earn a passing score.

KNOWLEDGE OF:

• Advanced clerical accounting principles and techniques involved in financial record-keeping, monitoring and control.
• Preparation, maintenance, verification and processing of records.
• Estimating, projecting and extending financial and statistical data.
• Preparation of financial statements and comprehensive accounting reports.
• Applicable sections of Kentucky Administrative Regulations and other applicable laws, rules and regulations.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Modern office practices, procedures and equipment.
• Telephone techniques and etiquette.
• Operation of computer terminal and other office equipment.
• Tax withholding, voluntary deductions, garnishments and fringe benefits.
• Basic math.

ABILITY TO:

• Perform complex and advanced-level accounting duties in the maintenance of assigned accounts.
• Perform responsible record-keeping duties with a high degree of skill and accuracy.
• Verify, balance and adjust accounts.
• Process and record accounting transactions accurately.
• Prepare financial statements, profit and loss statements and other technical financial reporting documents.
• Learn, interpret, apply and explain rules, regulations, policies and procedures related to assigned school district function.
• Operate office machines including computer equipment, personal computer, accounting software and peripherals.
• Add, subtract, multiply and divide quickly and accurately.
• Understand and follow oral and written directions.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and time lines.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Complete work with many interruptions.
• Type at an acceptable rate of speed.
• Maintain records and prepare reports.

Working Conditions:

• Work is performed while standing, sitting and/or walking.
• Requires the ability to communicate effectively using speech, vision and hearing.
• Requires the use of hands for simple grasping and fine manipulations.
• Requires bending, squatting, crawling, climbing, reaching.
• Requires the ability to lift, carry, push or pull light weights, up to 30 pounds

Application Procedure:
Apply online

Contact Person: David Hoskins (david.hoskins@fayette.kyschools.us)

Grade 04