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Administrative Asst III
$47k-59k (estimate)
Full Time 2 Months Ago
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Health Human Services Comm is Hiring an Administrative Asst III Near Austin, TX

Administrative Asst III
Performs complex administrative support work. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Employees at this level may:
Coordinate meetings, conferences, and seminars.
Coordinate and schedule travel and appointments for professional staff.
Maintain filing systems, including recording information, updating paperwork, or maintaining documents, records, correspondence, or other material.
Work involves providing legal and administrative support and maintaining communication with clients, attorneys, agencies, and the general public. May train others. Works under general supervision, with moderate latitude for the initiative and independent judgment.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
Reviews and processes mail, faxes, interagency mail for legal staff.
Dockets all incoming appeal requests.
Organizes, indexes, and files legal and administrative documents and maintains filing systems.
Answers the phone, providing general information or routing calls as appropriate.
Prepares, proofreads, and edits legal and administrative documents.
Prepares case records for storage according to data retention schedule.
Assists in preparing responses to legislation inquiries and open records requests.
May assist in interpreting rules, regulations, policies, and procedures for the agency, agency staff, or the general public.
May train others.
Knowledge Skills Abilities:
Experience in administrative support work in the legal field is preferred.
Graduation from a standard senior high school or equivalent is generally preferred. Experience and education may be substituted for one another.
Knowledge of office practices and administrative procedures.
Skill in the use of standard office equipment and software.
Ability to implement new administrative systems and procedures and to evaluate their effectiveness; to interpret rules, regulations, policies, and procedures; to communicate effectively.
Registration or Licensure Requirements:
None
Initial Selection Criteria:
Bilingual required.
Experience in legal secretarial work. Graduation from a standard senior high school or equivalent is generally preferred. Experience and education may be substituted for one another.
Additional Information:
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 27D, LN, 4400, 5J0X1. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
MOS Code:
27D, LN, 4421, 4430, 5J0X1

Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Job Summary

JOB TYPE

Full Time

SALARY

$47k-59k (estimate)

POST DATE

01/19/2023

EXPIRATION DATE

01/31/2024

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