Part-time Human Resources Assistant

Hendricks County Job Description

Title:  Part-time Human Resource Assistant            

FLSA Status: Non-exempt

Department:  Human Resources                              

Supervisor: Human Resource Administrator          

PURPOSE OF POSITION: 

The Part-time Human Resource Assistant contributes to the accomplishment of Human Resource practices and objectives that will provide an employee-oriented, high-performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce.  Incumbent works under established Human Resource laws. The Part-time Human Resource Assistant will handle a variety of personnel related and administrative duties.  The role of the Part-time Human Resource Assistant is to serve as a liaison between the Human Resource Administrator and employees.  The incumbent will also support Administration and Public Affairs as needed.

ESSENTIAL FUNCTIONS:

• Balance monthly healthcare bills.
• Monitor Family Medical Leave hours.
• Track employee hours worked in the time and attendance software.
• Provide assistance with tracking hours and compliance with the Affordable Care Act.
• Provide assistance with BambooHR questions and form requests.  
• Arrange for advertising or posting of job vacancies.
• Inform job applicants of their rejection of employment.
• Provide assistance with open enrollment and benefits questions.
• Provide assistance in administering employee benefit program.
• Explain personnel policies, benefits, and procedures to employees or job applicants.
• Assist with onboarding and offboarding employees.
• Provide assistance in maintaining employee files.
• Provide employees with assistance on FMLA and process FMLA applications.

NON-ESSENTIAL FUNCTIONS:

• Provide assistance in preparing identification badges and other security-related duties.
• Provide assistance with employee verifications, for finance purposes.
• Administer new hire orientations in absence of Human Resources Administrator.
• Verify I9 documentation and complete E-verify process for new hires in absence of Human Resources Administrator.
• Report new hires to the State of Indiana.
• Provide assistance in administering workers’ compensation.
• Provide assistance with OSHA compliance and employee training.
• Assist with Administration & Public Affairs job duties as needed.
• Perform other duties as assigned.

EDUCATION AND QUALIFICATION REQUIREMENTS:

• Associate’s degree in human resources or business administration is preferred or equivalent with 3 years’ experience in Human Resources or administration.
• Ability to work basic math problems.
• Ability to apply basic accounting skills when reconciling bills.
• Knowledge of administrative and clerical procedures and systems such as receiving and transferring calls using a multi-line telephone, Microsoft Office, Outlook, Excel, Word, and other office procedures and terminology.
• Knowledge of principles and procedures for personnel recruitment, training, benefits, labor relation laws and practices.
• Excellent organizational skills.
• Job requires being careful about detail and thorough in completing work tasks.

• Communicating effectively in writing.  Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• The ability to communicate information and ideas in speaking so others will understand.
• The ability to listen to and understand information and ideas presented through spoken works and sentences.
• The ability to provide full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and assist with creating a resolution.
• Ability to properly operate standard office equipment including calculator, computer, printer, copier, telephone, scanner, etc.
• Ability to plan and lay out assigned work projects, work alone and with others in a team environment with minimum supervision, and maintain appropriate, respectful interrelationships with co-workers and the public.
• The ability to identify simple or complex problems and review related information to develop and evaluate options and implement solutions.
• Ability to work on several tasks at the same time, and complete work effectively amidst frequent distractions and interruptions.
• Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile people.
• Maintain and possess a valid Indiana driver’s license.

RESPONSIBILITY:

Incumbent works independently, but follows established guidelines set by the Human Resources Administrator, policies, and law.  Errors in decisions are not immediately apparent through supervisory review.  These errors usually result in a loss of time, substantial inconvenience to the public, and could have adverse effects on organization.  Incumbent must maintain a high degree of integrity and confidentiality.

WORKING RELATIONSHIPS:

Working relationships are with supervisor, other county departments, consultants, and the public.  The purpose of contacts is to exchange information, provide direction, explain policies and procedures, and research human resources related problems.

WORKING CONDITIONS AND PHYSICAL DEMANDS:

Incumbent performs most duties in a standard office environment involving sitting and walking at will, speaking clearly, and listening to detail.

APPLICANT/EMPLOYEE ACKNOWLEDGEMENT:

The job description for the position of Part-time Human Resource Assistant in the Human Resources Department describes the duties and responsibilities in this position.  I acknowledge that I have received this job description and understand that it is not a contract of employment.  I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Is there anything that would keep you from meeting the job duties and requirements as outlined?

Yes______     No_______

_________________________________________                  ______________________

Applicant/Employee signature                                                    Date

____________________________________

Printed Name

Salary : $22