Analyst, Junior Grant

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Applications accepted through 10/25/2024!

Summary:

The Analyst, Junior Grants, will provide grant budget expertise for complex projects, including grant management, with extensive budget deliverables and tracking requirements and/or very large multi-tiered funded programs to manage as part of the grant application. Assists project managers in setting up, monitoring, and evaluating multiply budgets under the Academic Services Division focusing on the K-12 Academics and Assessment and Accountability Departments. Communicates with the Sr. Fiscal Analyst and Project Managers on a regular basis by providing compiled financial information to evaluate fiscal progress. Possesses basic knowledge of finance, including accounts payable, budget procurement, payroll, accounting, special revenue, property control, general ledger, all subsystems, and year-end procedures. Handles various job responsibilities/duties, has advanced skills with Microsoft Excel, and is detail oriented. Position is located at 901 E. Kennedy Blvd., Tampa, 253 Days/8 hours per day. Please email resume to: adam.buzbee@hcps.net.

DISTRICT EXPECTATIONS: All district employees must:

· Demonstrate regular and predictable attention to the work.

· Support the district’s vision, mission, goals, and Strategic Plan.

· Engage in civility, respect, and professionalism.

· Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

Responsibilities:

· Assists project managers in setting up, monitoring, and evaluating multiple and/or large grant budgets.

· Prepares and maintains multiple detailed ledgers to monitor grant budgets, expenditures, and balances, to ensure alignment with general ledger, and to prevent deficit balances from occurring.

· Budgets will be created, monitored, and reconciled at the district and/or school site level.

· Reviews budget transfers and amendments for accuracy and compliance with budgetary procedure.

· Reviews all expenditures for compliance with approved grant budgets, federal regulations, and district policies.

· Reviews and maintains all required backup documentation to ensure all documentation is complete and accurate and audit trail requirements are met.

· Performs reconciliation of budgeted positions based upon the approved grant award and provides projections.

· Ensures paperwork is coded properly to expedite payment and accurately assign expenses.

· Identifies and researches discrepancies and makes necessary corrections.

· Processes requisitions and purchase-card orders as needed.

· Communicates with the project manager on a regular basis by providing compiled financial information to evaluate grant fiscal progress.

· Provides information and guidance to school site staff.

· Communicates with the Finance Division to ensure the most current information and to acquire their support and assistance to monitor budgets and expenditures of grants and contracts.

· Maintains and stays current with knowledge of district data systems.

· Possesses basic knowledge of finance, including accounts payable, budget, procurement, payroll, accounting, special revenue, property control, general ledger, all subsystems, and year-end procedures.

· Handles various job responsibilities/duties and is detail oriented.

· Performs any other duties as assigned.

Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the district.

Other information:

Financial Responsibility: Understands financial targets and budgeted goals. Incorporates financial analysis into strategic decisions. Implements operating budget flexibly to address changing priorities. Creates sound business cases to support expenditures. Promotes conservation of organizational resources.

Job Knowledge: Competent in required job skills and knowledge. Exhibits ability to learn and apply new skills. Keeps abreast of current developments. Requires minimal supervision. Displays understanding of how job relates to others. Uses resources effectively.

Planning & Organization: Prioritizes and plans work activities. Uses time efficiently. Plans for additional resources. Integrates changes smoothly. Sets goals and objectives. Works in an organized manner.

Problem Solving: Identifies problems in a timely manner. Gathers and analyzes information skillfully. Develops alternative solutions. Resolves problems in early stages. Works well in group problem solving situations.

Quality: Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality.

NOTE: School Board Policy ensures equal opportunity for all in its personnel policies and practices and does not discriminate based on race, color, gender, religion, national origin, marital status, sexual orientation, gender preference, political beliefs, social/family background, disability or age.

The district accords preference in selection, retention, and promotion procedures to certain veterans and spouses of veterans who are Florida residents.

Experience: Two (2) years of business experience (accounting, finance, bookkeeping, Student information system data processing, internal auditing, etc.) Business experience (accounting, finance, bookkeeping, Student information system data processing, or internal auditing) may substitute for college course work based on two (2) years of experience for one (1) year of required college course work.

Language Skills: Reads, analyzes, and interprets all kinds of documents. Responds to inquiries or complaints from employees, regulatory agencies, or community. Writes speeches and effectively presents to managers, the public.

Mathematical Skills: Calculates figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Applies concepts of basic algebra and geometry.

Reasoning Ability: Solves practical problems and deals with a variety of concrete variables in situations where only limited standardization exists. Interprets a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills: Knowledge of relevant and current computer software programs and district data systems.

PHYSICAL DEMANDS:

Physical Activities: Standing, walking, sitting, handling, keyboarding, talking, and hearing.

Lifting Demands: Up to 10 pounds.

Reaching Activities: Both dominant and non-dominant hand; overhead.

Environmental Conditions: Noise Intensity: 3, moderate.

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All job postings close at 12:00 a.m. on the posted Closing Date. Applications must be submitted before this deadline.

All applicants must have an "ACTIVE" application and must have received an active notification from the Application Center to be considered or interviewed for any posted position.

Not Currently an Employee of our district?

- If you are seeking employment with Hillsborough County Public Schools, you can apply for the position by clicking the "Apply" button.

Are you a current employee of Hillsborough County Public Schools?

- Eligible employees can find and apply for positions on the new employee experience on the Infor System (GHR Employee Space). Click on Opportunities to explore current openings.

All current employees seeking transfer or promotion must apply through the employee experience page.

Employees who wish to transfer to a different position or location must satisfy the minimum requirements of the desired position.

Please review the skills/competencies listed on your employee profile to determine your eligibility.

If you need to update your skills/competencies, please contact the Application Center at 813-840-7181.

You must ensure that you have the proper skills/competencies added to your employee profile PRIOR TO, OR SHORTLY AFTER, applying for any opening.

(Skill/competency updates are not necessary for employees seeking a lateral transfer (same job at a different location))

Job description search: https://www2.sdhc.k12.fl.us/jobdescrs/

Salary Schedule- Our District Salary Schedule is available at: 

https://www.hillsboroughschools.org/salaryschedules

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