What are the responsibilities and job description for the Accounts Payable Clerk position at Hilton Lake Las Vegas?
JOB OVERVIEW: Responsible for processing all invoices and authorized check payments to hotel vendors in accordance with hotel standards. Reconciles daily statements and month-end balancing of payables.
ESSENTIAL JOB FUNCTIONS:
1) Maintain complete knowledge of and comply with all hotel/departmental policies and procedures.
2) Maintain complete knowledge of property management system and manual procedures.
3) Maintain complete knowledge of correct maintenance and use of equipment; use equipment only as intended.
4) Set up and organize workstation with designated supplies, forms and resource materials; maintain cleanliness at all times. Report shortages to supervisor.
5) Maintain accurate files on all authorized purchase orders according to Finance procedures.
6) Review open P.O.'s and resolve with Purchasing.
7) Match receiving invoices to authorized P.O.'s and review accuracy of charges; reconcile differences with Purchasing Agent and/or vendor.
8) Review vendor statements and reconcile any disputes. Resolve any invoices, which are beyond the acceptable terms for payment.
9) Prepare authorized invoices for payment to vendors according to Finance procedures.
10) Balance food and beverage invoices with Daily Receiving Report.
11) Follow up on goods received without invoices.
12) Create new vendor accounts in system and update vendor master accounts.
13) Verify ledger codes, batch invoices and post invoices following system procedures and Finance policies.
14) Print checks and attach to matched documentation; distribute to designated personnel for authorized signature.
15) Receive manual check requests and verify accuracy of information and authorized approvals; input into vendor master as paid after cutting the check.
16) Trace all authorized service and contract payments and process payments according to contracted due dates.
17) Maintain accurate record of all issued checks.
18) Ensure security of all unused checks.
19) Collate check copies, attach to respective invoices and file in appropriate vendor file.
20) Print designated reports and distribute as specified by Controller.
21) Place signed checks in envelopes after authorized release is given from Controller and mail to vendors.
22) Cancel invoices and void checks as assigned by Controller, following Finance procedures.
23) Prepare applicable government, federal or required reports (i.e., sales tax, 1099, state liquor) according to Finance standards.
24) Complete month-end closing procedures as specified, including monthly reports.
25) Be familiar with all hotel services/facilities to respond to guest inquiries accurately. Promote positive guest relations.
26) Handle disputed charges by guests courteously following department procedures.
Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
- Overtime
- Weekends as needed
Experience:
- Accounts payable: 2 years (Required)
- Accounting: 3 years (Required)
- Accounting software: 2 years (Required)
Work Location: In person
Salary : $17 - $20