What We're Looking For The time is now to join HNTB! We are seeking a Senior Administrative Assistant in our Raleigh, NC office. Primary Focus Will Include: Develop technical memos, sort excel data, and comprise power point presentations. Receive, sort, and distribute daily mail. Support the NC Turnpike Authority's (NCTA) Assistant to the Executive Director in activities associated with the NCTA) Board of Directors, NCTA Finance Committee and Operations Committee meetings. This support includes extensive coordination, developing agendas, meeting logistics, gathering presentation materials from multiple NCTA staff, compiling presentation slides in PowerPoint, sharing large files via Sharepoint and file transfer services, attending meetings and taking notes and preparing meeting minutes. Preferred Qualifications and Skills: High proficiency with Microsoft Word, Excel, and PowerPoint.Ability to maintain confidentiality Planning, time management and organizational skills Ability to balance multiple tasks and changing priorities Attention to detail Demonstrated ability to compose, edit and proof read written documents (routine letters, business correspondence and reports of varying complexity) What You'll Need Essential Responsibilities: Maintains multiple calendars and schedules appointments. Coordinates and schedules meetings and prepares meeting agendas. Coordinates and arranges the logistics and details of travel and accommodations, and prepares travel itineraries. Screens incoming calls, emails, letters and visitors. Answers routine questions and provides information on behalf of the manager. Sorts and distributes incoming mail and prepares outgoing mail. Routes or answers routine correspondence not requiring manager’s attention. Communicates management’s instructions or desires to various individuals and/or departments and initiates follow-up action. Furnishes and obtains information from other executives or outside representatives as requested. Prepares reports, gathering and summarizing a variety of data from multiple sources. Composes and produces a variety of correspondence, reports and presentations under general guidance using the appropriate software for word processing, graphics and spreadsheets. Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures. Prepares and submits expense reports, ensuring timely processing, supporting documentation and accurate coding of expense items. May transcribe dictation, often covering subjects of a technical and/or confidential nature. Performs other duties as assigned. Minimum Qualifications: High School Diploma/GED or equivalent 4 years related administrative experience Additional Information Click here for benefits information: HNTB Total Rewards Click here to learn more about EOE including disability and vet #JS Locations: Raleigh, NC (Raleigh Field) . . . . . NOTICE TO THIRD-PARTY AGENCIES: HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.