What are the responsibilities and job description for the Accounts Receivable Specialist position at Hollman, Inc.?
Accounts Receivable Specialist
Hollman is about innovation.
Hollman is the world's largest manufacturer of wood and laminate lockers. Hollman is seeking a highly detail-oriented Accounting Assistant Role to join our Accounting Team.
As an Accountant Receivable Specialist at Hollman, Inc., you will perform high-level tasks related to collection efforts and ensure efficient, accurate, and timely processing in accordance with Hollman guidelines and procedures. The Accounts Receivable Specialist is critical in ensuring the organization's financial health by managing incoming payments and accounts receivable processes. They are responsible for accurately recording and tracking receivables, communicating with clients regarding outstanding balances, and collaborating with internal departments to resolve billing or payment discrepancies.
Job Responsibilities
- Generate and distribute invoices to clients accurately and in a timely manner.
- Ensure invoices are complete and compliant and include all necessary documentation.
- Verify billing details such as rates, quantities, and discounts.
- Monitor accounts receivable aging reports and follow up on overdue accounts.
- Communicate with clients via phone, email, or mail to facilitate timely payments.
- Resolve any billing disputes or discrepancies and escalate issues as needed.
- Collect delinquent outstanding balances as quickly as possible by applying collection best practices as defined by the Standard Operating Procedures, training protocols, and/or the accounting manager.
- Reconcile accounts receivable ledger to ensure accuracy and completeness.
- Investigate and resolve any discrepancies between accounts receivable records and general ledger entries.
- Generate regular reports on accounts receivable status, aging, and collections efforts.
- Analyze receivables data to identify trends, potential issues, and opportunities for process improvement.
- Provide insights and recommendations to management for optimizing cash flow and reducing bad debt.
- Generate regular reports on accounts receivable status, aging, and collections efforts.
- Analyze receivables data to identify trends, potential issues, and opportunities for process improvement.
- Provide insights and recommendations to management for optimizing cash flow and reducing bad debt.
- Effectively participate in team meetings, payer discussions/meetings, and conference calls/meetings as needed.
Job Qualifications
- Associate’s degree in accounting or business (with 6 hours of accounting minimum)
- Excellent Problem-solving skills
- Strong Research and analytical skills
- Sharp attention to detail
- Proficient in Excel
- Effective written and verbal communication
- Customer service-oriented focus
- Ability to multi- task and work independently as well as work as a team to achieve goals
- Minimum of 3 years’ experience in a collection / customer service environment
- Ability to work some overtime as may be needed for month end close.
Hollman offers a team-focused work environment with a competitive salary, plus benefits including health, dental, and vision insurance, as well as a 401(k) plan with matching contributions.
