Executive Operations Support

Job Summary
The Fresh Foods and Operations Coordinator will support the SVP of Hometown Grocers with scheduling, communication coordination, and vendor communication and support.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Provide direct administrative support, including but not limited to:

• Assist with maintaining schedule for appointments, reminders, store visits, department meetings, and travel
• Prioritize emails and respond when necessary
• Create communication pieces for events, reminders, or standard procedures
• Prepare materials for department meetings; attend meetings and record notes
• Research and gather data as necessary; generate and prepare reports
• Prepare and compile expense reports and manage travel arrangements.
• Provides administrative support and data entry for Pricing team
• Participate in support office coverage, answering incoming calls, mailing support, checking in and greeting visitors and vendors
• Provides information by answering guest and vendor questions and requests
• Assist with coordinating Department Manager meetings, scheduling, logistics, set-up, agendas, and related travel arrangement, meals, and communications
• Provide special project and event coordination support to Department Directors and Support teammates as applicable
• Ensure seamless onboarding experience for operation support office associates and operations store leadership associates, including confirming scheduling, equipment, and access
• Regular, timely attendance in compliance with the work schedule, and adequate notice to find a replacement for occasional absences
• Other duties as assigned

RELATIONSHIPS AND CONTACTS

Supervisory Relationships:

• Directly reports to the SVP of Hometown Grocers

Organization Relationships:

• Daily contact with vendors and guests to provide information
• Frequent contact with support office partners to gain information, work on joint projects and utilize expertise

EDUCATION & EXPEREINCE QUALIFICATIONS

• Administrative or retail/store experience of 1-3 years is preferred.
• Knowledge and ability is required in the following:
• Ability to deal tactfully and effectively with all associates, guests and vendors
• Good oral and written communication skills
• Excellent organization skills
• Critical Thinking: using logic and reasoning to identify potential issues
• Knowledge of basic computer programs (Microsoft Word, Excel, etc.)
• Time Management: ability to manage one’s own time effectively as well as the ability to manage time in order to meet required deadlines

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Frequent need to stand, walk, or sit for extended periods of time
• Bending, stretching, and occasional lifting of up to 50 lbs. is required
• Professional presence and proper phone etiquette is required

WORK SCHEDULE

The Fresh Foods & Operations Coordinator is an hourly full-time position.

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $19 - $24