JOB DESCRIPTION SUMMARY The administrative assistant coordinates and assists the Clinical Director in maintaining the paper flow of clerical functions in the office. ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES 1. Provides assistance to the Executive Director/Administrator, preserving the confidential nature of items of which he/she has knowledge. He/she must maintain the files, supplies and general office condition in an orderly manner. 2. Handles all correspondence and word processing for the hospice organization. 3. Maintains minutes of meetings. 4. Answers telephone inquiries and channels them appropriately. 5. Is responsible for maintaining administrative and clerical files. 6. Files clinical notes after recording on the “Weekly Ledger” sheet. 7. Makes sure that all doctor's order forms, and related forms are current and in compliance with Medicare and Medicaid regulations. Updates all current forms in separate patient files. 8. Keep Medicare and Medicaid manuals up to date at all times. 9. Sends doctor's orders to physicians when received from nurses for his signature. Keeps current log of what is sent to make sure they are returned with signature. 10. Purchases and keeps postage on hand. 11. Closes outpatient's clinical record when discharged. 12. Maintains current patient statistics utilizing the Management Information System. 13. Maintains ledger cards for all new patients admitted for clerk's use. 14. Other duties as assigned by the Director. The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job related tasks other than those stated in this description. POSITION QUALIFICATIONS 1. Minimum of two years' experience preferably in hospice or health care, or graduation from a one- or two-year business college preferred. 2. Is at least eighteen years of age. SKILLS REQUIRED 1. Able to type 50 words per minute 2. Word processing skills 3. Personal computer skills 4. Business machine knowledge 5. Medical terminology The employer for this position is stated in the job posting. The Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. Each of these businesses is operated by a separate, independent operating subsidiary that has its own management, employees and assets. More information about The Pennant Group, Inc. is available at http://www.pennantgroup.com. At Hospice of the South Plains in Lubbock, TX we embrace a compassionate, personal approach to medical care and supportive services for patients with life-limiting illnesses. Our approach to hospice care places emphasis on managing pain and controlling symptoms, while striving to enhance the quality of life for our patients and their families. We are an equal opportunity employer committed to ensuring that all conditions and privileges of employment, including recruitment, hiring, evaluation, transfer, promotion, discipline, determination of compensation and/or benefits, and termination of employment, for all job classifications, are based on qualifications and work record. No employment decision is made, nor do we discriminate, on the basis of race, color, religion, creed, sex/pregnancy, sexual orientation, gender identity, gender expression, age, national origin, ancestry, citizenship, veteran status, or disability.