Executive Operations Administrator in Healthcare, Apply Today!

Houston Gastro Institute: Empowering Digestive Health and Your Career

Join Our Team as an Executive Administrator/Operations Manager

At Houston Gastro Institute, we’re redefining digestive health while building an exceptional work culture. We are seeking a highly motivated, detail-oriented Executive Administrator/Operations Manager to partner with our CEO and lead our team of 15 in delivering operational excellence, financial stewardship, and patient-focused care. This is an exciting opportunity to play a pivotal role in the growth, leadership, and success of our practice.

Key ResponsibilitiesExecutive and Team Leadership

• Lead a Team of 15: Oversee a diverse, multidisciplinary team, fostering collaboration, accountability, and alignment with practice goals.
• Calendar Management: Proactively manage the CEO's professional and personal schedule, ensuring smooth coordination of meetings, travel, and events.
• Communication: Act as the CEO’s liaison with internal teams, stakeholders, and external partners. Respond to inquiries, manage correspondence, and maintain professional relationships.

Operations Leadership

• Stakeholder Relations & Business Development: Build and foster partnerships with affiliate surgery centers, hospitals, and business leaders to support growth initiatives.
• Information Management: Organize and maintain secure digital and physical files, emails, and sensitive documents.
• Your personal Virtual Assistant: Oversee your own personal virtual assistant, ensuring seamless delegation and task completion.

Financial and Billing Oversight

• Billing Coordination: Work closely with the billing team to monitor and improve collections, reduce denials, and ensure accurate coding practices.
• Financial Reporting: Prepare and review monthly financial reports, analyze data, and provide actionable insights to improve revenue and operational efficiency.
• Expense Management: Manage expense reporting and reimbursement processes, ensuring accuracy, compliance, and timely submissions.
• Payroll Oversight: Supervise payroll processing, ensuring staff are paid accurately and on time while maintaining compliance with labor laws.
• Budget Management: Assist in setting budgets, tracking expenditures, and maintaining financial controls to meet practice goals.

Event and Expansion Coordination

• Event Management: Plan and execute business and personal events with attention to detail and efficiency.
• Real Estate & Expansion Support: Collaborate with real estate agents to open a second Houston Gastro Institute location, managing timelines, tasks, and documentation.

Operational Excellence

• Credentialing Oversight: Manage and maintain hospital credentialing for the CEO and incoming physicians, ensuring certifications, licenses, and renewals are up to date.
• Travel Arrangements: Arrange all domestic and international travel plans, ensuring every detail is accounted for.
• Foot Marketing: Support community engagement by building relationships with local businesses and medical communities to expand the patient base.

What We’re Looking For

We’re seeking a candidate with:

• Proven leadership experience managing teams of 10 or more in a healthcare or operational environment.
• Experience with billing, financial analysis, and payroll oversight, preferably in a medical setting.
• A proactive, problem-solving attitude and ability to anticipate needs before they arise.
• Minimum of 2 years of executive support or operations experience in a fast-paced environment.
• Expertise in managing schedules, events, travel, and communication at a high level.
• Strong leadership and organizational skills, with a focus on operational and financial efficiency.
• Proficiency in G-Suite, Microsoft Office, and project management tools such as Trello, Monday, or Asana.
• Discretion and professionalism in handling confidential information.
• A desire to grow personally and professionally alongside a dynamic team.

What We Offer

• Competitive salary with benefits for full-time roles (>30 hours).
• 401(k) retirement plan with employer contributions.
• Comprehensive health coverage (medical, dental, and vision insurance).
• Generous paid time off (96 hours annually) plus bereavement leave.
• Mentorship and growth opportunities, working closely with the CEO in a transformative healthcare environment.
• The chance to lead a dynamic team, contribute to a thriving practice, and drive its exciting expansion.

Why Join Us?

At Houston Gastro Institute, we believe in empowering not only our patients but also our team. As an Executive Administrator/Operations Manager, you’ll lead a team of 15 professionals while driving our mission, ensuring financial success, and streamlining operations. Your work will have a direct impact on our growth, efficiency, and patient care.

Ready to take your career to the next level and make a real difference? Apply today!

Job Type: Full-time

Pay: $30.00 - $40.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Are you comfortable with finances, payroll, quickbooks, expense reports.

Education:

• Bachelor's (Required)

Experience:

• Healthcare management: 2 years (Required)

Ability to Relocate:

• Katy, TX 77494: Relocate before starting work (Required)

Work Location: In person

Salary : $30 - $40