Administrative Assistant

Role : Administrative Assistant

Location : On-site in Alameda, California

Duration : 6-month contract (with opportunity to extend)

Compensation : up to $25 / hour W2 (Benefits : Medical, Dental, Vision, 401K, LTD Insurance)

Are you a detail-oriented and resourceful professional eager to contribute to a high-performing team in a dynamic environment? We’re seeking an Administrative Assistant to provide top-notch support to senior leaders and teams, ensuring smooth daily operations and efficient project execution. If you excel at managing complex schedules, handling multiple priorities, and maintaining a high level of professionalism, this role is perfect for you!

Key Responsibilities

• Executive Support

Deliver comprehensive administrative support to senior executives, including scheduling, prioritizing tasks, and managing communications.

Organize and maintain busy calendars across multiple time zones, resolving conflicts and ensuring seamless scheduling.

Arrange detailed travel plans and itineraries, emphasizing cost-effective and efficient solutions for events and meetings.

Create, edit, and distribute professional-quality presentations, reports, and documents.

Assist with recruitment activities, including scheduling interviews and onboarding new team members.

Handle contracts, purchase orders, and requisitions through systems like DocuSign and COUPA.

Organize events such as large meetings, training sessions, offsite gatherings, and team all-hands events, managing logistics like venue setup, catering, and AV needs.

Maintain and oversee Teams SharePoint sites and uphold data confidentiality.

Monitor office supply inventory, coordinate team breakfasts and snacks, and manage expense reports within budgetary guidelines.

Act as a point of contact for senior-level internal and external stakeholders, delivering excellent service and communication.

Support project management tasks, from setting goals to monitoring progress and ensuring on-time delivery.

Skills and Qualifications

Preferred Experience

Work Environment

This is an on-site role based in Alameda, California, within a fast-paced, collaborative workplace that values innovation and excellence.

If you thrive on juggling priorities and building strong organizational systems, join us in this vital role where your contributions will make a tangible impact. Apply today!

RGP is proud to be an Equal Opportunity Employer and committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, or any other legally protected trait and encourage all applicants to apply.

If you are applying for a position in San Francisco, Los Angeles, or Los Angeles County, please visit the RGP Notice on Fair Chance Ordinances page . (https : / / rgp.com / fair-chance-ordinances / )

Salary : $25