What are the responsibilities and job description for the Freight Payables Specialist (Part-Time) position at Humanscale?
This is a PART TIME (20 hours per week from 9:00am-1:00pm ET) and HYBRID position that requires four days on-site and one day remote per week.
Overview
Humanscale is seeking a Freight Payables Specialist to serve as the subject matter expert on freight payment systems, processes, and audit controls, supporting the divisions within the Freight Payables Program. In this role, you will ensure alignment with the Procure to Pay (P2P) process and address supplier and divisional inquiries to facilitate accurate invoice reconciliation. Additionally, you will manage a variety of import and export issues, which may require in-depth analysis of shipping documents, certifications, applicable trade regulations, and transaction data.
This individual will not have access to or be responsible for physical payments, only managing the process.
Responsibilities
- Monitor freight systems for all GL and Warehouse CODES daily.
- Provide approvals and rejections of vendor invoices.
- Collaborate with freight vendors and carriers to ensure proper billing in Humanscale format and timely payments in return.
- Communicate with internal stakeholders where invoices require additional approvals for audit or excessive charges.
- Manage the daily transaction processing of freight invoices, following PO and Expense standards.
- Verify invoice ownership and accurately code accounts for processing, while investigating and correcting any discrepancies in account codes as needed.
- Reject invoices when necessary.
- Manage the monthly reconciliation and reporting to divisions in the freight payables program:
- Present reconciliation reports and validate weekly findings.
- Deliver monthly reporting to stakeholders.
- Communicate with external stakeholders when additional information is required and when issues require correction.
- Recognize data issues requiring correction.
- Identify incorrect billing trends or other carrier-related issues.
- Verify ERP data and reconcile all company codes and divisions.
- Upload invoices daily & maintain Freight Invoices Repository.
Qualifications
- 1-4 years of Accounts Payable, Procurement Operations, Logistics, or Supply Chain, including exposure to procure-to-pay processing.
- Education: A bachelor’s degree in business administration, logistics, supply chain management, or another management-related major is preferred. A combination of education and experience is required.
- SAP Financials or other enterprise financial system experience is desired.
- Strong analytical and problem-solving skills.
- Exceptional planning and organizational skills.
- Adept oral and written communication skills.
- Intermediate Microsoft Office skills, including Excel, Word, and PowerPoint.
Company Overview
Humanscale is the premier designer and manufacturer of ergonomic products that improve health and comfort at work. We have a focus on sustainability with 70% of our products currently certified as having a Net Positive impact on the environment. Our award-winning office products – seating, sit/stand desks, technology support, and lighting – have led the industry in performance and simplicity for over 40 years.
Humanscale is an Equal Opportunity Employer (M/F/Disabled/Veteran)
