What are the responsibilities and job description for the Executive Assistant to the CEO position at IBKUL?
About IBKUL:
IBKUL [i-be-cool] is a leading athleisurewear brand known for its stylish, comfortable, and performance-driven apparel. We are dedicated to creating high-quality, fashion-forward products that cater to individuals who embrace an active lifestyle. We are currently seeking an experienced Executive Assistant to join our team at IBKUL. As the Executive Assistant to the CEO, you will play a pivotal role in providing comprehensive assistance to our CEO, enabling them to focus on strategic initiatives and maximize productivity.
Responsibilities:
- Serve as the primary point of contact for internal and external stakeholders, including executives, clients, and business partners, on behalf of the CEO.
- Manage the CEO's calendar, appointments, and meetings, ensuring efficient scheduling and prioritization of tasks.
- Coordinate travel arrangements, including flights, accommodations, and itineraries, and prepare expense reports and reimbursement requests.
- Juggle multiple email accounts and handle correspondence in a timely manner, including screening and prioritizing incoming communications, such as emails, phone calls, and mail, and responding or redirecting as appropriate.
- Prepare and edit correspondence, presentations, reports, and other documents on behalf of the CEO.
- Conduct research and compile data to support decision-making and strategic planning initiatives.
- Assist with the planning and execution of meetings, events, and conferences attended by the CEO, including logistical arrangements and agenda preparation.
- Handle confidential information with discretion and maintain confidentiality of sensitive materials and discussions.
- Anticipate the needs of the CEO and proactively address issues or concerns to ensure smooth operations and high-level support.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or related field preferred.
- Proven experience as an Executive Assistant or similar role, supporting C-level executives or CEOs.
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
- Strong communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
- Proficiency in office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management software.
- Exceptional attention to detail and accuracy, with a focus on producing high-quality work.
- Discretion and professionalism when handling sensitive information and confidential matters.
- Ability to work independently with minimal supervision and as part of a collaborative team.
- Flexibility to adapt to changing priorities and willingness to take on new challenges as needed.