Subject Matter Expert IV (Project Management)

Job Title: Subject Matter Expert IV (Project Management) - Hybrid

Location: Silver Spring MD

Clearance Required: Public Trust

Description

The NWS provides weather, hydrologic, and climate forecasts and warnings for the United States, its territories, adjacent waters and ocean areas, for the protection of life and property and the enhancement of the national economy. NWS data and products form a national information database and infrastructure which can be used by other Governmental agencies, the private sector, the public, and the global community.

The NWS Office of Observations (OBS), Surface and Upper Air Division (SUAD) Logistics Management Branch provides overall management of the NWS logistics life cycle program. Additionally, NWS is the focal point for multi-agency logistics management and serves as a designated Primary Inventory Control Activity (PICA) for the Department of Defense (DOD) and the Federal Aviation Administration (FAA) for observations systems such as the Next Generation Radar (NEXRAD), the Automated Surface Observation System (ASOS) and the Advanced Weather Interactive Processing System (AWIPS).

This position provides project management expertise within the NWS OBS logistics process.

Key Responsibilities:

• Assists with tracking and monitoring of parts and material for the weather department.
• Ensures parts and material stock are available upon request.
• Seeks procurement when parts and material become obsolete or there's a change in system.
• Provides guidance on how their area of capability can resolve an organizational need and actively participates in all phases of the system development life cycle.
• Develops, monitors, and reviews engineering and maintenance documentation for the acquisition, testing, and implementation of surface equipment and hydrologic programs.
• Works with stakeholders to establish project goals, deliverables.
• Develops project plans and identifies risks and mitigation strategies.
• Facilitates Meetings: Organizes and leads project-related meetings, ensuring clear communication.
• Ensures project documentation is comprehensive and up-to-date.
• Develops, monitors, and reviews engineering and maintenance documentation for the acquisition, testing, and implementation of surface equipment and hydrologic programs.
• Reviews the performance of operations and maintenance for assigned systems including hardware availability, reliability, and trend analysis.
• Develops maintenance and logistics documentation for the operations and maintenance of operational systems in the field.
• Establishes and maintains program schedules for assigned programs.
• Prepares, coordinates, and submits plans as identified for the redesigned ASOS system developed through the service life extension project.
• Assists in managing the documentation for the Upper Air program.
• Allocates resources effectively, monitors budgets, tracks and reports on project expenditures.
• Coordinates cross-functional teams, tracks project progress while using project management software and tools to monitor project timelines, budget adherence, and task completion.
• Implements quality control measures, resolves issues and escalations
• Reporting & Performance Analysis; provides project status updates, conducts post-project evaluations, analyzes performance metrics and process improvement
• Identifies and implements best practices to develop standardized procedures.
• Identifies Process improvements by continuously seeking ways to improve project management practices and shares recommendations with NWS leadership.
• Develop Standard Operating Procedures (SOPs): Draft and update SOPs for logistics processes.
  
  

Required Skills /Education/ Certifications & Qualifications:

• Education: Bachelor's degree in Science, Engineering or related/equivalent field
• Experience: 5-7 years of experience in related areas.
  
  

Desired Skills:

• 1. Project Management Skills
  
  

Planning and Organization: Ability to design, implement, and manage project timelines, budgets, and resources.Risk Management: Identifying potential risks and proactively creating mitigation strategies.Scheduling and Coordination: Coordinating the activities of multiple teams and stakeholders to meet deadlines.Problem-Solving: Quickly addressing issues that arise during the project lifecycle.

• Communication Skills
  
  

Clear Communication: Ability to clearly convey information to all stakeholders, both written and verbal.Negotiation: Strong negotiation skills to manage vendors, suppliers, and partners.

Team Collaboration: Engaging with cross-functional teams and maintaining open communication channels.Customer Relationship Management: Ensuring that client needs are met and expectations are managed.

• Supply Chain Knowledge
  
  

Understanding of Logistics Processes: Deep knowledge of transportation, warehousing, inventory management, and distribution networks.Supply Chain Optimization: Identifying opportunities for process improvements and cost reduction across the supply chain.Vendor and Supplier Management: Expertise in working with vendors and ensuring efficient delivery and quality of materials and services.

• Analytical and Technical Skills
  
  

Data Analysis: Proficiency in analyzing project data, KPIs, and performance metrics to ensure optimal decision-making.Software Proficiency: Familiarity with logistics management software (e.g., SAP, Oracle, TMS, WMS) and project management tools (e.g., MS Project, Asana, Trello).Inventory Control: Understanding of inventory management principles and techniques to avoid shortages or overstocking.Cost Management: Ability to track and manage project expenses to stay within budget.

• Leadership and Team Management
  
  

Team Leadership: Ability to motivate, lead, and manage a team to meet project goals and deadlines.Conflict Resolution: Addressing team conflicts or external disputes diplomatically and effectively.Mentoring: Supporting and developing junior team members to build their skills and knowledge.

• Attention to Detail
  
  

Accuracy: Ensuring all logistics activities are carried out correctly, from documentation to shipment tracking.Quality Control: Ensuring that all logistics processes meet company standards and regulatory requirements.

• Adaptability and Flexibility
  
  

Change Management: Ability to manage changes in scope, timelines, and priorities without losing focus or efficiency.Crisis Management: Ability to respond quickly and effectively when unexpected challenges arise, such as delays or disruptions in the supply chain.

• Financial Acumen
  
  

Budgeting: Ability to create and manage budgets, and optimize spending across logistics operations.Cost Analysis: Identifying and implementing cost-saving initiatives while maintaining project integrity and quality.

• Knowledge of Compliance and Regulations
  
  

Regulatory Knowledge: Understanding international and domestic laws related to transportation, warehousing, and safety.Customs and Trade Regulations: Familiarity with import/export laws, tariffs, and customs procedures in different regions.

• Time Management
  
  

Prioritization: Skillfully managing multiple tasks and deadlines while ensuring project objectives are met.Efficient Execution: Ensuring the timely completion of logistics tasks without compromising quality.

• Customer Focus
  
  

Customer Service: Ensuring that customer needs are met in a timely and efficient manner. Stakeholder Management: Maintaining positive relationships with clients, stakeholders, and partners.

• Strategic Thinking Long-term Planning: Ability to plan for the future and make decisions that benefit the company and clients over the long term. Innovative Thinking: Seeking new technologies or methods that can improve project efficiency or reduce costs.
  
  

About IBSS Corp.

Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.

Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide exceptional service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.

We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.

IBSS offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage with a company-paid deductible, paid time off, federal holidays, a matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.

IBSS is an affirmative action and equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click https://www.eeoc.gov/poster to see that the EEO is the law. Please direct any inquiries to the HR Department email at HR@ibsscorp.com.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Talent Acquisition department at Recruiting@ibsscorp.com