Description

The Office Manager is responsible for overseeing the daily operations of an office and its various administrative functions. The Office Manager will coordinate office activities and provide clerical and administrative support to employees and management as well as coordinate and schedule building maintenance.

Major Responsibilities and Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Daily opening and closing of the office including monitoring the lights and locking and unlocking the main office doors.
• Make coffee and stock refrigerators with cold beverages daily.
• Provide and monitor access key cards as appropriate to employees, maintenance crew, vendors, and visitors.
• Administer tasks for building maintenance and tenant requests.
• Promptly greet visitors escorting them to the appropriate location.
• Assist in the scheduling and setup of various meetings, both internal employee meetings and meetings with clients, vendors, etc. as needed, such as ensuring proper conference room setup and coordinating meals.
• Distribute mail and ship packages.
• Responsible for building maintenance and general upkeep of the building through coordination of various people and tasks.
• Communicate with tenants and internal departments.
• Purchase of office supplies, furniture, office equipment, etc., for staff according to ICC policies and budgetary restrictions.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Act as a liaison between the COO and the rest of the company helping to move tasks along as needed.
• Assist in tracking and completing the COO’s expense reports weekly.
• Assist the COO in various duties as assigned.
• All other duties as assigned.

Requirements

• Minimum of 2 years of professional experience in office management.
• Customer focused.
• Strong work ethic.
• Ability to meet tight deadlines and maintain quality service while under pressure.
• Knowledge of phone bank systems and email communications.
• Ability to maintain confidentiality when needed.
• High level of conscientiousness and attention to detail.
• Ability to work alone or within groups as necessary.
• Proficiency in Excel, Word and Power Point.
• Proficiency in Adobe Acrobat.