SUMMARY OF JOB DUTIES:

• Perform various office administrative support duties including answering phones, greeting visitors, handling mail, and ordering supplies.
• Provide administrative support in a variety of functions to an individual, team or department in the company.
• Collect, review and analyze data and prepare reports, charts, budgets, and other presentation materials.
• Respond to or route routine inquires form external and internal sources with own correspondence or other messaging.
• Schedule and coordinate meetings, travel and other group activities.

SPECIFIC RESPONSIBILITIES:

• Provide administrative support to ensure the efficient operation of the office that may include word processing, copying, binding, scanning, calling and responding via email.
• Answer phone calls, schedule meetings, and support visitors.
• Organize and maintain files and databases in a confidential manner.
• Plan and organize company events, lunches, meetings and other office-related events.
• Assist in the preparation of company reports, materials and presentations.
• Make travel arrangements as necessary and assist in the preparation of expense reports.
• Ensure operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
• Maintain supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, and placing and expediting orders for supplies.
• Maintain and reconcile petty cash fund for the company.
• Perform other related duties as assigned.

EDUCATION & EXPERIENCE REQUIREMENTS:

• High school diploma or equivalent
• 5 or more years of experience in an administrative role supporting multiple individuals and departments
• Strong verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Problem solving skills
• Proficient in MS Office (Outlook, Excel, Word and PowerPoint)
• Ability to work in an industrial environment
• Ability to work independently and meet deadlines