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Senior Administrative Assistant

New York, NY | Full Time | Remote
2 Months Ago

Job Description

Description

POSITION SUMMARY:

Inverse Medical is revolutionizing how the various medical industries offer healthcare benefits and promoting easier access to healthcare. Increasing satisfaction and creating a more productive team will ultimately increase health, wellness, and well-being for our clients.


We invite you to be part of the dynamic Operations team as Senior Administrative Assistant. Inverse Medical is seeking a highly organized and detailed Senior Administrative Assistant, who will be a key figure in providing support and structure to the Chief of Staff. This is an opportunity to join a fast-paced and engaging team to assist with diverse projects as we build our footprint in the medical space. 


Please Note- Applicants should be located in NYC- tri-state area.

Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Provide administrative support to the Chief of Staff with the highest level of integrity and professionalism
  • Maintain and update multiple calendars, prioritize time sensitive and urgent meetings
  • Perform travel arrangements and reservation as needed
  • Exercise independent judgment in the resolution of administrative problems
  • Prioritize and manage multiple projects simultaneously with lots of ambiguity and little to no supervision, while quality is not sacrificed 
  • Facilitate and foster relationships among C-Suite employees, Directors, and outside constituents
  • Coordinate department meetings: compose agendas, memos, take meeting minutes, and transcribe notes
  • Manage and handle confidential information in a timely fashion while maintaining discretion
  • Establish and maintain relationships with outside entities and vendors such as Insurance providers 
  • Develop relationships with various departments in coordination of special events, programs, and administrative procedure 
  • Receive and track relevant paperwork and electronic documents, including new agreements
  • Review and prioritize response to calls and emails, when appropriate   
  • Other duties may be assigned as needed

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

  • Excellent verbal and written communication skills, including ability to effectively communicate with internal staff and external clients
  • Proficient in Microsoft Office Programs (MS Office – Word, Excel, and Outlook) 
  • Must be comfortable with technology
  • Must be able to:
  • Work under pressure and meet multiple deadlines, while maintaining a professional demeanor 
  • Work independently and to conduct assignments to completion within parameters of instructions 
  • Understand and follow organizational and departmental policies and procedures
  • Function with ambiguity and autonomously 
  • Recognize and maintain confidential information
  • Have a high attention to detail
  • Be resourceful
  • Be analytical and data driven
  • Have accountability for work products and deliverables
  • Demonstrate a high level of tact and integrity

REQUIRED AND PREFERRED EDUCATION, EXPERIENCE, AND CREDENTIALS: 

  • Associates degree with 5-8 years of related experience, or bachelor’s degree with 5 years of related experience working with C level executives
  • Project Management experience, 3-5 years preferred
  • Pass a criminal background check
  • Pass drug and alcohol testing upon employment

Skills for Senior Administrative Assistant

The job skills required for Senior Administrative Assistant include Administrative Support, Microsoft Office, Attention to Detail, Written Communication, outlook,and background check etc. Having related job skills and expertise will give you an advantage when applying to be a Senior Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Senior Administrative Assistant. Select any job title you are interested in and start to search job requirements.

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Career Path for Senior Administrative Assistant

The following is the career advancement route for Senior Administrative Assistant positions, which can be used as a reference in future career path planning. As a Senior Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Senior Administrative Assistant. You can explore the career advancement for a Senior Administrative Assistant below and select your interested title to get hiring information.