Secretary II - Facilities

Summary: Perform very responsible secretarial work, process administrative and clerical detail and handle more difficult administrative matters independently; record/transcribe, or independently prepare correspondence, records and reports; coordinate and schedule facility usage; perform public contact and related clerical and secretarial work; and perform related work as required. Maintain confidentiality.

Essential Duties and Responsibilities: Work is performed under the general supervision of administration. An employee of higher grade may provide leadership. An employee in this position may be called upon to do any or all of the following: (Does not include all tasks employee may be expected to perform.)

1. Assist administrator by screening office and telephone inquiries, providing information requested or referring to proper agency, and by answering confidential or other responsible correspondence and inquiries.
2. Prepare interoffice notices, bulletins and memoranda, compile information and prepare records and reports.
3. Assist administrator by making appointments and providing reminders of scheduled activities, and scheduling facility usage and necessary support for the scheduled activities.
4. Compose, type and process correspondence and reports.
5. Work with databases and specialized software programs.
6. Take detailed notes and transcribe.
7. Maintain confidential records, files and reports.
8. Relieve administrator(s) of routine details.
9. Reconcile or refer complaints.
10. Operate computer and other office machines and equipment. Use Microsoft Suite and Google Suite software programs, including creating and using spreadsheets.
11. Obtain office supplies and materials pursuant to standard organization processes.
12. Perform reception duties including directing calls and visitors.
13. Act as liasion intermediary between administrator(s), staff and the public in the absence of the administrator(s), as authorized.
14. Regular and predictable in-person attendance is required for this position. In-person attendance requirements may vary and will be determined by the supervisor.
15. Perform related work as required.

Education and/or Experience: Required training includes graduation from an accredited high school, with additional course work and three years experience in performing secretarial and clerical work of a progressively responsible and difficult nature, or equivalent combination of education and experience. Successful experience using Microsoft Word, Excel, and Google Suite.

Certificates, Licenses, Registrations: None. Depending on the assignment, a valid Michigan Driver's license and good driving record may be required.

Other Skills and Abilities: Ability to establish and maintain collaborative, effective working relationships with staff and community members in a team environment. Employee will be helpful, respectful and approachable. Employee demonstrates commitment to diversity and inclusion. Employee must be highly organized and able to manage multiple projects and tasks simultaneously, prioritize work, manage time well and meet deadlines. Employee must have good computer skills, including the ability to learn and utilize new software programs as systems are upgraded. Ability to speak and write clearly and concisely, using good grammar, spelling and punctuation, including the ability to prepare routine business documents. Demonstrated ability to take comprehensive notes. Ability to apply knowledge of current research and theory in specific field. Ability to perform duties with awareness of all district, state and federal requirements. Demonstrated good judgment, maturity, reliability, responsibility, confidentiality and professionalism. Proficient in the use of business machines, including scanner, fax machine, phone system and copy machine. Ability to score at the proficient level on tests for Microsoft Word and Excel, or Google Docs and Sheets. Applicants who type 50 wpm may be given preference.

Employment Date, Salary, and Fringe Benefits: Anticipated employment date is October 15, 2024. This is a 52-week position. Placement on the ESPA Salary Schedule depends upon qualifications and experience; new employee hourly range is $21.42-$24.05. Paid family health, dental, vision, life and long-term disability insurances, vacation, sick and personal business days. This position is FLSA - non-exempt.

To Apply: Interested parties should go to our website, https://jcisd.workbrightats.com to complete an online application.