Administrative Assistant

Description

Responsibilities

• Provide administrative support to the Executive Director, Finance, Human Resource department to ensure the highest possible level of services
• Manage and maintain office supplies inventory
• Assist in event planning and coordination
• Perform clerical tasks such as:
  • Filing, photocopying, covering at the front desk, and transcribing documents
  • Credentialing/recredentialing of providers, insurance companies, licenses
• Assist with personnel inquiries and provide excellent customer service while maintaining confidentiality
  • Support recruiting, on/off-boarding, orientation, retention, payroll inquiries
• Utilize Microsoft Office and other software applications to create and edit documents, spreadsheets, and presentations

The successful candidate will possess:

• Strong Adobe and Microsoft Office skills (Word, Excel, PPT)
• FMLA & Worker’s Compensation experience a plus
• The ability to make independent decisions when circumstances warrant such action, be able to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public
• Possess the ability to handle confidential information with discretion
• Detail-oriented with a high level of accuracy in work
• Able to multi-task, work well under pressure
• Able to work independently as well as part of a team
• Must be educable
• Have strong leadership skills, an altruistic personality, and the willingness to work harmoniously with professional and non-professional personnel
• Be able to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies and procedures, etc…
• Have patience, tact, a positive disposition as well as the willingness to handle difficult situations

Shift:

Mon-Fri 32 hours/week, hourly

May need to work outside of regularly scheduled hours on occasion

Qualifications