Programs Executive Assistant

Company Description

EngenderHealth (EH) envisions a gender-equal world where all people achieve their sexual and reproductive health and rights. We believe this is essential for ensuring all people can attain their full potential. To realize this vision, we implement high-quality, gender-equitable programs that advance sexual and reproductive health and rights.  

EngenderHealth is a global health non-profit organization with expertise in family planning, sexual and reproductive health, maternal health, gender equality, and gender-based violence prevention and response 

We partner with host country governments to expand access to high-quality health services for their populations and support data-driven policy decisions. We collaborate with local civil society organizations to prioritize health, reproductive rights, and inclusive systems and services. We bring over 50 years of experience working in some of the most disadvantaged and underserved communities across more than 100 countries. Today, we have a presence in 12 countries in Africa and Asia, where we have deep, long-standing connections with local organizations, government institutions, and healthcare providers.

Job Description

*This position requires the candidate to be based in the Washington, D.C., area and to possess strong writing skills as well as fluency in English and French*

Applications will only be accepted through the EngenderHealth careers page:
https://engenderhealth.secure.force.com/careers/fRecruit__ApplyJob?vacancyNo=VN670

JOB SUMMARY: 

This position offers an ideal opportunity for someone who is eager to advance a career in the reproductive health, gender, or global health sectors. The role comprises writing, coordination, administrative, and some technical support functions to the Vice President (VP) of Programs and their teams. The successful candidate will be someone who enjoys managing a mix of important routine tasks, taking on different challenges, and learning new skills in a dynamic work environment. 

Specific duties include, but are not limited to, planning domestic and international travel for the VP of Programs; preparing payment requests for invoices; managing the VP’s calendar; coordinating and minuting key program meetings; facilitating programmatic and financial pipelines, project start-up, and close-out meetings; updating key content in departmental sections of the intranet; coordinating project and departmental work flows; organizing the departmental work plan; writing, editing, and formatting donor reports and other documents (e.g. research reports or manuscripts); and, coordinating and organizing internal and external meetings for the organization, including conferences. 

*This position requires the candidate to be based in the Washington, D.C. area.*

REQUIREMENTS: 

Must possess the following requirements, with or without, a reasonable accommodation. 

• Bachelor’s degree in social sciences, public health, business or public administration, or related degree. 

• Demonstrated interest in international development, public health, and/or global health. 

• Ability to review, edit, and write reports in English. 

• Experience taking and transcribing grammatically correct and concise meeting minutes. 

• Ability to coordinate and administer meetings using digital communication platforms/ applications. 

• Ability to use Outlook’s business email system managing more than one user account simultaneously, shared calendar usage, conference room booking, recurring events, email attachments, and calendar invites. 

• Possess technical software skills: formatting, layout, and design capabilities. 

• Experience supporting work planning, developing timelines, and tracking progress against deliverables.  

• Interest and some experience in one or more of the following areas: Adolescent and Young people’s Sexual and Reproductive Health, Gender Equality and Social Inclusion, SRH, clinical quality, as well as monitoring, evaluation, and research. 

• Strong writing skills and fluency in English and French. 

ESSENTIAL SOFT SKILLS: 

• Readiness to work in a highly matrixed management environment with accountability to the VP of Programs. 

• Experience working in an autonomous position with minimal supervision. 

• Readiness to maintain confidentiality of discussions in meetings, donor contacts, etc. 

• Strong organizational skills and attention to detail. 

• Ability to synthesize information from multiple sources. 

• Ability to adapt to changing priorities and propose solutions to problems. 

• Desire to learn, grow, and make an impact with a proactive mindset. 

• Ability to work across and maintain positive relationships across multiple departments and country offices. 

• Commitment to EngenderHealth’s core organizational values of reflection, inclusion, integrity, reflection, and transformation. 

PREFERRED SKILLS, ABILITIES AND FUNCTIONS: 

• Master’s Degree in Social Sciences, Public Health, or Public Administration or 1-2 years of professional experience (including internships). 

• Experience working in the not-for-profit field. 

• Experience coordinating and managing large conferences and meetings. 

• Experience making travel arrangements and following up with payment of expenses. 

• Experience working with country offices/programs, preferably in Africa or Asia. 

• Knowledge of USAID and other donor rules and regulations. 

• Ability to understand and navigate both the internal dynamics of an organization and the external political environment to achieve desired outcomes

OTHER INFORMATION:

• This position requires the candidate to be based in the Washington, D.C. area.
• Cover letter required. Applications submitted without a cover letter will not be considered.
• If located in the United States, must be eligible to work in the United States without sponsorship for employment visa status.
• Salaries and benefits will be adjusted for the relevant job market depending on location. 
• Applications will only be accepted through the EngenderHealth careers page:
  https://engenderhealth.secure.force.com/careers/fRecruit__ApplyJob?vacancyNo=VN670

Additional Information

Disclaimer
The above statements describe the general nature and level of work being performed by the person(s) assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed and assigned.

EngenderHealth provides equal employment opportunities (EEO) to all employees and applicants for employment, without regard to race, creed, ancestry, citizenship, religion, colour, gender, gender identity, gender expression, age, national origin, political belief, sexual orientation, genetic information, status as a survivor of domestic violence, marital status, pregnancy status, disability or any other protected characteristic or status under applicable federal, state and local laws.

EngenderHealth complies with applicable federal, state, and local laws governing nondiscrimination in employment in every location in the United States in which the company has facilities. This policy applies to all terms and conditions of employment,
including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

EngenderHealth is committed to safeguarding all people, particularly children, vulnerable adults, and beneficiaries of assistance from any harm that may be caused due to contact with EngenderHealth. This includes harm arising from the conduct of staff, associates, and partners, and the design and implementation of programs and activities.