What are the responsibilities and job description for the Administrative Assistant (part-time) - Ellipsis Campus position at Johnston Community School District?
WORK HOURS: Monday - Friday, 7:30-11:30.m.
JOB SUMMARY: Provides administrative support to the JCSD Ellipsis program and serves as a direct liaison between the State of Iowa Department of Health and Human Services and Juvenile Court System to coordinate student services for residential students of the Ellipsis school program.
QUALIFICATIONS
- High school diploma or equivalent
- Associates degree preferred
- Minimum of 2 years administrative experience
- Experience with Macintosh/PC computer format including Google and Microsoft Suite applications
- Infinite-Campus experience preferred
- Excellent communication and customer service skills
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
- Communicates with Ellipsis staff, Iowa Department of Health and Human Services, and State of Iowa personnel regarding student information
- Coordinates enrollment for students entering, returning or leaving the Ellipsis program by accurately completing transition paperwork, processing transcripts, and maintaining records for residential students
- Coordinates with comprehensive buildings regarding transportation, records, and communication involving residential students
- Serves as a liaison between principal, staff, students and public
OTHER FUNCTIONS
- Manages absence management and time clock systems for Ellipsis staff
- Provides direction and support to substitute staff
- Enters and maintains student data in Infinite Campus
- Maintains inventory and order general office and school supplies
- Ensures all purchases are ordered, received and reconciled according to district guidelines
- Maintains positive and effective communication with school district personnel and Ellipsis staff and students
- Composes administrative correspondence and completes reports
- Maintains records of communications
- Assists teachers and staff with preparation of instructional materials
- Participates in professional growth opportunities related to position
- Completes required training
- Performs general office tasks and routines
- Performs other duties and responsibilities as may be assigned
KNOWLEDGE, SKILLS & ABILITIES
- Knowledge of educational services and State of Iowa Correctional and Health and Human Services
- Working knowledge of general office equipment
- Intermediate level of technology skills; proficient with Google and Microsoft Suite applications
- Excellent communications skills, including virtual, telephone and written formats
- Excellent interpersonal and collaboration skills
- Excellent record keeping and documentation skills
- Basic mathematical and accounting skills
- Ability to work independently, meet deadlines, and problem solve with minimal supervision and direction
- Ability to adapt to new and changing situations
- Ability to contribute to creating and maintaining a positive work environment
- Ability to maintain a high level of confidentiality
In evaluating candidates for this position, Johnston Community School District may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.
PHYSICAL REQUIREMENTS & WORK ENVIRONMENT
- Must be able to sit or stand for extended periods
- Occasional lifting up to 20 lbs.
- Work is performed in an indoor office setting at the JCSD Ellipsis Campus or other designated location
DISTRICT STATEMENT
Johnston Community School District is an equal-opportunity affirmative-action employer. It is the policy of the District not to illegally discriminate on the basis of race, national origin, religion, sex, disability, sexual orientation, gender identity, color, age, marital status in its employment and personnel practices. Johnston Community School District will provide reasonable accommodations to qualified individuals with disabilities.
There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy, please contact the Director of Human Resources, 6510 NW 62nd Ave, Johnston, IA 50131, 515-278-0470.
