Data Manager

Location: Jones Senior High School/Trenton Elementary School

Report to: Principals

Start Date: January 6, 2025

Terms of Employment: 12 Months

Qualifications: High school diploma and a minimum of two years of experience with computer processing and data entry preferred. Associates Degree from a two year college or technical school preferred.

Salary: NC State Salary Schedule plus Local Supplement.

Application Deadline: Open until filled

Job Description:

Nature of Work:

• Knowledge of computers, networking, and office practices.
• High level of accuracy in data entry and management.
• Administrative skills to interpret county and state policies governing enrollment/withdrawal, attendance, immunizations, and health records.
• Communication skills to communicate with school personnel, students, parents, and outside agencies.
• Computer skills to install new software and hardware and to troubleshoot software and minor hardware problems. Manual skills for cleaning and minor repair of equipment.
• Ability to perform common arithmetical functions.
• Software/word processing skills for data entry, reporting, word processing, desktop publishing, spreadsheets, and PowerSchool program.
• Uses discretion to structure tasks to meet expectations and prioritizes to meet deadlines.
• Keeps information confidential.
• Needs limited supervision and is able to work independently and as a part of a team.
• Uses initiative in carrying out recurring assignments independently without specific instructions.
• Able to make decisions and solve problems with school data and information provided.

Essential Functions and Responsibilities:

• Serve as back-up to District NC SIS Coordinator
• Attend monthly data manager meetings
• Input the master schedule into NC Student Information System, as directed by each Administrator
• Enters and manages student data in the NC Student Information System, including enrollments, withdrawals, student/teacher/room schedules, transcripts, test scores, immunizations, demographics, etc.
• Monitors the entry of attendance and grades by teachers into the NC SIS Teacher Gradebook. Monitors student absences for correct excused/unexcused coding. Prepares student absence lists and daily absence bulletin. Maintains student sign-in/sign-out logs, based upon directions from the principal. Corresponds with parents concerning student absences and tardiness, including attendance letters per school district procedures. Directs teachers concerning attendance procedures and policies.
• Employs the NC SIS program to generate reports to satisfy the requirements of Jones County Public Schools, school administrators, local and state government, law enforcement and health agencies, as well as the North Carolina Department of Public Instruction.
• Oversees student entry and withdrawal from the school. Enrolls new students throughout the year. Enters basic student and demographic information. Processes arriving student's cumulative records. Prepares cumulative records for departing students. Withdraws departing student from PowerSchool. Maintains files of arriving/departing students' cumulative records. Copies and sends cumulative records for withdrawing students and maintains a log of students who entered and departed the school throughout the year. Provides home room assignments and schedules (Exception for grades 9-12: high school counselors develop schedules for newly enrolling students and provides a written schedule to the data manager for entry into the NC SIS program).
• Collects data for and prints marking period report cards
• Requests cumulative records for new students and sends cumulative records upon request for exiting students. Manages student cumulative records according to federal (FERPA) and district policies and procedures. (Exception for grades 9-12: other clerical staff may be responsible for records duties at the discretion of the principal).
• Any other clerical duties as assigned by the principal.

Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board and local policy on evaluation of personnel.

An Equal Opportunity Employer