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Staff Accountant

Fort Worth, TX | Part Time
8 Days Ago

Job Description

General Purpose of this Position:


In support of company operations, the Staff Accountant position is responsible for assisting accounting staff in all areas relating to accounting for the business.  This includes preparation of customer invoices, accounts receivable, and monthly revenue recognition in accordance with contract terms of assigned customers as well as receiving, processing, verifying, and reconciling vendor bills, employee expenses, organizational reimbursements, and contractual payables of the company.


Accounts Receivable

Time and Material (T&M) and Lump Sum Invoicing

  •  Generate and send out invoices for all company construction, fabrication, and professional services divisions, with appropriate backup per established company policy.
  • Be aware, respond, and foster an understanding to the organization that tidy, detailed, and correct invoice documents are a form marketing our brand of professionalism.
  • Ensures more complex invoices are in compliance with appropriate contracts, guidelines and regulations.

 General Customer Support and Account Monitoring

  •  Receives all requests for new customer set-ups per company policy. Including credit checks and assisting accounting staff in collating and responding to comprehensive new customer packets. 
  • Processes payments into accounting software.
  • Ensures all accounts are monitored for non-payment, delayed payment, and proactively engage customer before collection steps are necessary.
  • Quickly and professionally researches discrepancies and or questions, issuing and posting changes to customer accounts as necessary.


  •  Develop and maintain master schedule of contractual obligations, progress invoicing, or known invoicing dates to ensure customer invoicing is maximized and timely.
  • Prepare weekly AR Aging/Open Invoices report with notes for the company’s president.
  • Including maintaining accurate and complete paper and electronic files of daily processed data to facilitate access for audits and job history research. 
  • Ability to prioritize and complete multiple projects with alertness and accuracy.


Accounts Payable

 Vendor Payables

  •  Audit and process credit card, service charge accounts, and recurring administration bills for correctness and payment.
  • Maintain accounting system nomenclature.  Setting up new vendors, customers, Pos and jobs in the accounting system as soon and thoroughly as possible in the accounting system.
  • Clearly and accurately communicate the company’s weekly treasury requirements for ensuring best banking practices of check runs, ACH transacting, and vendor remittance.
  • Keep job estimates in the accounting software current to the most recent notification of changes by the project management personnel.


  •  Prepare, and ensure the quality and integrity of the weekly cash management report for the company’s president.
  • Stay current and knowledgeable of active jobs to ensure complete weekly job cost reports are distributed to the necessary operational management per the established Periodic Reports List timeline.
  • Issue weekly and monthly reports timely and accurately as expected in the established Periodic Reports List to necessary operational management.
  • Supply as quickly as administratively possible any requested follow-up or clarifying costs reports to necessary operational management.

 Records Management 

  •  Is responsible for accounting department’s electronic and paper current and historical filing and record keeping protocol and storage management.  Ensuring the department complies with this protocol.
  • Maintains accurate and complete Payables electronic and paper records of documents per company, regulatory agency, legal, and generally accepted accounting practices.

Vendor Management

    •  Interface with all vendors to understand payable terms and obligations and respond professionally and rapidly to all vendor inquires.
    • Manages the vendor and service online account accesses.
    • Processes and completes new vendor account set-up including credit applications and W9 prior to first payments.
    • Ensure appropriate 1099 designation of vendors.


    Other Accounting Duties:

    •  Develop and execute a personal timeline to ensure timely and accurate participation in the company’s monthly close schedule.
    • Order office supplies as needed.




    Reports directly to company’s president.


    Knowledge, Skills, and Abilities 


    • Strong interpersonal communication skills both written and verbal
    • Construction accounting experience highly preferred
    • Ability to establish priorities, work independently, and proceed with objectives without supervision.
    • Ability to handle and resolve recurring problems.
    • QuickBooks Enterprise
    • MS Excel, Word



    Credential and Experience


    • Preferred associates degree with course in accounting/finance/business,
    • Five years related experience or,
    • Equivalent combination of education and experience

    Skills for Staff Accountant

    The job skills required for Staff Accountant include Accounting, Accounts Payable, Accounts Receivable, QuickBooks, Problem Solving,and Bookkeeping etc. Having related job skills and expertise will give you an advantage when applying to be a Staff Accountant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Staff Accountant. Select any job title you are interested in and start to search job requirements.

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    Career Path for Staff Accountant

    The following is the career advancement route for Staff Accountant positions, which can be used as a reference in future career path planning. As a Staff Accountant, it can be promoted into senior positions as a Bookkeeping Manager that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Staff Accountant. You can explore the career advancement for a Staff Accountant below and select your interested title to get hiring information.

    How to Become a Staff Accountant

    If you are interested in becoming a Staff Accountant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Staff Accountant for your reference.

    Step 1 Understand the job description and responsibilities of a Staff Accountant

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    Step 2 Knowing the best tips for becoming a Staff Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

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    Step 3 View the best colleges and universities for Staff Accountant

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