Administrative Operations Manager

Kalamazoo Forward Ventures (KZFV) is a catalyst for equity, empowering underrepresented founders, unique startups, and driven innovators with the capital, expertise, and resources they need to thrive. As the first Black-owned investment fund in Southwest Michigan, KZFV is dedicated to making a difference through strategic investments that drive economic impact and create opportunities for underserved entrepreneurs and developers.

In this pivotal moment for our company, we’re seeking a dedicated Administrative Operations Manager to support our team and transform complexity into seamless execution. This individual is highly organized, service-oriented, and thrives in a dynamic, fast-paced environment. As a key member of our team, you’ll play a vital role in ensuring smooth operations, balancing the opportunities to support our partners, and keeping our organizational systems running efficiently.

Responsibilities:

• Manage and coordinate the administrative needs of our partners and VC firm interactions.
• Prioritize and handle multiple tasks, from calendar management to logistics and operations support.
• Oversee technology and facility-related concerns, ensuring everything from light switches to vendor relations runs smoothly.
• Handle basic accounting duties and vendor coordination.
• Process application forms and coordinate pitch meetings, including scheduling and follow-ups.
• Manage inbound communications, send thoughtful outbound communications, and organize meeting setups.
• Assist with community engagement efforts, arranging events, hospitality needs, and advisory meetings.
• Process reimbursements, oversee bill payments, and prepare financial reports as directed by our financial partner.
• Bring order to chaos, finding solutions, and keeping processes structured.

Qualifications & Skills:

• Service-oriented, motivated achiever, responsible, adaptable, and skilled at organizing and prioritizing.
• Demonstrates a high standard for service excellence and ensures the efficiency and effectiveness of office operations.
• Proven experience in basic bookkeeping and accounting, ideally in a financial or startup environment.
• Comfortable with event planning and operational tasks, driven by the aspiration to grow alongside our fund.
• Exceptional multitasking, communication, and logistical coordination abilities.
• A proactive mindset and a passion for creating efficient systems and supporting our company’s mission.

Ready to Join Us? Apply today and be a part of the KZFV journey, where your organizational talents and operational expertise will make a real difference.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person