Legal Recruiting Assistant

Under the general direction of the Firmwide Legal Recruiting Manager, and according to established firm policies and procedures, the Legal Recruiting Assistant will work closely with the Legal Recruiting Manager and the Firmwide Legal Recruiting Manager on implementing administrative support for non-partner attorney recruiting initiatives for the Dallas and Los Angeles offices, as well as firmwide. The Legal Recruiting Assistant maintains professionalism and strict confidentiality in all client and firm matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but may not be limited to, the following. Other duties may be requested and/or assigned. Regular and predictable attendance is an essential function of the position. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assist with all aspects of the 1L and 2L interview process firmwide, including, but not limited to interview scheduling and logistics, maintaining records and sorting through candidates in viRecruit, and preparing for on-campus interview programs.
• Assist with law student outreach for the Dallas and Los Angeles offices, including, but not limited to assembling firm materials for campus recruiting initiatives, utilizing Flo Recruit, and assisting with all local Los Angeles recruitment events. Assistance may extend firmwide, as needed.
• Assist with recruiting and hiring lateral non-partner attorneys for the Dallas and Los Angeles offices including coordinating lateral attorney interviews, recording candidate submissions, and maintaining candidate records in viRecruit, ensuring interview evaluations are completed, and maintaining search firm agreements. Assistance may extend to firmwide recruiting, as needed.
• Process invoices and reimbursements firmwide for expenses related to Legal Recruiting.
• Assist with planning and execution of the Dallas and Los Angeles summer associate program, including, but not limited to, attending all Los Angeles summer associate social events, preparing for summer associate reviews, and coordinating conference space for programs. Aid in the implementation of firm-wide summer associate program initiatives.
• Assist with on-boarding activities that the Legal Recruiting team oversees for summer associates, first-year associates and lateral associates. Initiate background and conflicts checks for summer associates, first-year associates, and lateral associates.
• Assist with Legal Recruiting Department initiatives and tasks including the preparation of the NALP Legal Employer Directory form and other recruiting related survey responses.
• Perform special projects for the Firmwide Legal Recruiting Manager as needed.

KNOWLEDGE, SKILLS, AND ABILITIES

• Bachelor’s degree is required. One or more years of attorney recruiting experience, in a large law firm or professional services environment is highly preferred, but not required.
• Must be willing to work occasional overtime, especially during peak recruitment season, which includes attending all evening summer associate program events in Los Angeles and occasionally attending campus recruiting events.
• Computer proficiency in Outlook, Microsoft Word and Excel for formatting graphs, charts and other visual methods of presenting information. Knowledge of viDesktop/viRecruit is preferred.
• Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, candidates, clients, professional staff, and outside contacts.
• Exceptional organizational, planning, and project management skills including record keeping, data collection, and system information. Ability to compile and analyze data and furnish concise, detailed information in report format, written correspondence, e mail, or verbally.
• Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment. Ability to work with frequent interruptions and adapt to changes in workflow.
• Dependable team player with creativity and vision who works collaboratively and cooperatively with others in a team-oriented environment.Ability to act independently within scope of the position’s responsibilities.
• When required, ability and availability to travel in connection with on-campus recruiting and law school outreach.
• Required to work towards deadlines; must be able to work more than 37.5 hours per week as needed.

The annualized salary range for this position is $38,700 to $62,000.Actual pay will be adjusted based on experience and other job-related factors permitted by law.

Katten will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of Article 9 to Chapter XVIII of the Los Angeles Municipal Code.

We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy, and long-term and short-term disability policies.

Katten Muchin Rosenman LLP is an Equal Opportunity Employer/AA-M/F/SO/Disability/Veteran.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, and requirements. This position description may be modified in the future as necessary.