Property Maintenance Manager

Job Overview:

We are seeking an experienced and proactive Property Maintenance Manager to oversee all aspects of maintenance operations. This management-level role is responsible for ensuring that the property is well-maintained, both inside and out, by leading the maintenance team, coordinating work orders, handling repairs, and managing preventive maintenance schedules. The Property Maintenance Manager will also be responsible for budget management, vendor relationships, and maintaining compliance with safety and regulatory standards.

Key Responsibilities:

• Team Leadership: Supervise, train, and mentor a team of maintenance technicians, ensuring efficient workflow and high-quality service. Assign daily tasks and provide guidance on complex repairs.
• Budget Management: Develop and manage the annual maintenance budget. Track expenses and implement cost-effective solutions while maintaining quality standards.
• Preventive Maintenance Program: Oversee the implementation of a comprehensive preventive maintenance program to minimize costly repairs and extend the life of the property’s systems and equipment.
• Work Order & Task Management: Oversee and prioritize work orders to ensure timely and efficient completion. Ensure that all service requests are logged, tracked, and addressed promptly, with a focus on customer satisfaction.
• Vendor & Contractor Management: Identify, hire, and manage third-party vendors and contractors for specialized repairs or services (e.g., HVAC, plumbing, electrical, landscaping). Negotiate contracts and ensure work is performed to specification.
• Repairs & Capital Projects: Coordinate and supervise large-scale repair or capital improvement projects, ensuring timely completion and adherence to budget and quality standards.
• Safety & Compliance: Ensure the property is compliant with all relevant local, state, and federal regulations (e.g., OSHA, fire codes, building codes) and maintain safety standards across all areas of maintenance.
• Resident Relations: Serve as a point of contact for residents regarding maintenance issues. Address and resolve escalated maintenance concerns or complaints in a professional and efficient manner.
• Documentation & Reporting: Maintain accurate records of all maintenance activities, work orders, and repairs. Prepare and present reports on maintenance performance, budget status, and work order completion to senior management.
• Emergency Preparedness: Oversee emergency response planning and ensure the maintenance team is prepared to handle unexpected events (e.g., natural disasters, power outages, plumbing issues).
• Asset Management: Track and manage inventory, ensuring that necessary tools, parts, and materials are available and properly maintained.
• Quality Assurance: Monitor the quality of all maintenance work, both in-house and contracted, to ensure it meets company standards and resident expectations.

Qualifications:

• Education: High school diploma required; Associate’s or Bachelor’s degree in Facilities Management, Business Administration, or related field preferred.
• Experience: 5 years of experience in property maintenance or facilities management, with at least 2-3 years in a supervisory or managerial role.
• Technical Expertise: Broad knowledge of building systems, including HVAC, plumbing, electrical, carpentry, and general maintenance practices. Certification in areas like HVAC or electrical is a plus.
• Leadership & Communication: Strong leadership skills with the ability to manage and motivate a team, effectively communicate with residents, contractors, and senior management.
• Budget & Financial Acumen: Experience in managing budgets, controlling costs, and negotiating vendor contracts.
• Problem-Solving & Critical Thinking: Ability to identify problems and implement effective solutions quickly and efficiently, even under pressure.
• Regulatory Knowledge: Familiarity with safety regulations and local building codes, as well as best practices for maintenance operations.
• Computer Skills: Proficient in maintenance management software (e.g., Yardi, Building Engines) and Microsoft Office Suite (Excel, Word, Outlook).

Work Environment:

• Office environment and on-site property work.
• Interaction with maintenance staff, residents, vendors, and senior management.
• Occasional after-hours work may be required for emergency situations, weekend work, or project deadlines.
• Exposure to various weather conditions, construction sites, and maintenance environments.

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Maintenance: 1 year (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Rochester, NY 14534 (Required)

Work Location: In person

Salary : $23 - $25