VP of Finance Operations

Position Summary:

• The Vice President of Financial Operations oversees the day-to-day financial operations including coordination of the company payroll, financial benefit administration, accounts payable, compliance, cash flow management, budget management and other accounts receivable ensuring accounting procedures and reporting conform to generally accepted accounting principles. The VP of Financial Operations works collaboratively with internal employees and external vendors across KVC Health Systems and Subsidiaries to maintain strong relationships. This role drives process improvements, ensures compliance with regulations, and utilizes innovative solutions to meet and exceed organizational goals. The VP of Financial Operations is a trusted leader, recognized for excellent technical expertise, management skills, and interpersonal effectiveness to support KVC’s mission, vision, and goals.

Pay:

• Final compensation will be commensurate with level of education, experience, and certifications

Schedule:

• Hybrid

Education:

• Bachelor’s degree in accounting or business administration from an accredited college or university

Experience:

• 10 years of progressive management experience in accounting operations, with knowledge of finance, accounting, budgeting and cost control principles including Generally Accepted Accounting Principles; knowledge of automated financial and accounting reporting systems. CPA/MBA preferred.

Qualifications/Skills and Abilities:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
• The ability to work independently within a team context.
• The ability to work collaboratively on projects and lead a team.
• Excellent written and verbal communication skills.
• Outstanding attention to detail and excellent time management skills.
• Outstanding computer skills with practice management system, other billing software, Microsoft Excel and Microsoft Word
• Excellent written and verbal communication skills for collaboration internally as well as with external partners
• Proficient computer skills including Microsoft Office
• Microsoft Excel intermediate or above proficiency
• Strong analytical and problem-solving skills and data-driven approach
• Solid financial management skills including forecasting, budgeting, benchmarking, and financial analysis
• Excellent organization skills and attention to detail
• Strong project management skills

Certification/Licensure:

• Valid Drivers License
• Valid Auto Insurance
• At least 21 years old

Job Duties/Responsibilities:

Strategic Leadership and Oversight

• Provide leadership and guidance to the Accounts Payable team, Payroll team and Other Accounts Receivable Team, fostering collaboration and alignment with organizational objectives.
• Manage and oversee all payroll functions, accounts payable functions, other accounts receivable functions, compliance, cash flow management and finance operations budget management.
• Assist in coordination and completion of the annual budget process for finance operations.
• Evaluate vendor payment performance and collaborate to implement process improvements.
• Works collaboratively with internal employees and external vendors across KVC Health Systems and Subsidiaries to maintain strong relationships and provide quality customer service.
• Develop and maintain short-term and long-term plans to support cash flow.
• Develop and maintain efficient invoice processing and procurement. Enhance and implement accounting systems, processes, tools and control systems to capture automated validation of policy compliance (i.e. procurement policy and approval authorities).
• Validate new vendors are in compliance with Sam.gov in accordance with federal funding requirements.
• Manage entire payroll process of organization including payroll audits, ensuring accuracy and transparency in all payroll related activities.
• Compliance with local, state and federal payroll reporting requirements.

Performance and Process Improvement

• Promotes a culture of high performance with a commitment to quality accurate work with continuous improvement in policies and procedures using best practices.
• Conduct needs assessments and introduce innovations, such as AI, to improve operational efficiency and outcomes.
• Monitor KVC provided staff training on phishing scams is completed by all staff timely to maintain compliance with data privacy regulations, protect client data and protect against fiscal losses for the company.
• Monitor compliance to adhere to rules, regulations, and standards that govern financial reporting and recordkeeping.

Education and Reporting

• Conduct training and staff development on finance operations relative to the operational reporting area (payroll, accounts payable, accounts receivable, etc.)
• Provide regular productivity and performance reporting, using data to drive operational improvements.
• Provide CFO and EVP of Finance cash flow projections.
• Develop written communications and provide email follow-up on behalf of KVC. Operational Management
• Ensure the day-to-day management of finance operations, focusing on optimal performance and adherence to organizational policies and procedures.
• Maintain processes for timely payroll, payment to vendors, payment to KVC from vendors/donors.
• Ensure day-to-day management of cash flow projections and provide daily/weekly management reporting.

Behavioral Expectations:

Leadership and Team Collaboration

• Lead and mentor the finance operations team, fostering a culture of trust, accountability, and continuous improvement.
• Build strong relationships with internal and external stakeholders, ensuring collaboration across departments.
• Serve as a trusted advisor to executives, demonstrating technical expertise and management excellence.

Communication and Interpersonal Skills

• Exhibit strong communication skills, maintaining professionalism and clarity in interactions with staff, leaders, and external partners.
• Practice active listening and provide constructive feedback to support team growth and development.

Ethics and Integrity

• Uphold the highest ethical standards, ensuring compliance with all regulations, policies, and procedures.
• Display honesty and accountability, fostering trustworthiness within the organization.

Adaptability and Innovation

• Stay informed on finance operations compliance, emerging technologies, and industry developments to implement innovative solutions and improve internal controls.
• Demonstrate flexibility and a proactive approach in addressing challenges and driving organizational success. Other duties may be assigned according to qualification of staff and development of programs

Join us:

• We’re an equal opportunity employer committed to diversity and inclusion. We welcome applications from individuals of all backgrounds and experiences.